Provision of Point of Sale Fixtures and Fittings

An Post National Lottery Company

The purpose of this tender process is to put in place a contract for the production, supply and servicing of National Lottery Point of Sale ‘Fixtures & Fittings’ and associated products.
The National Lottery has a current network of approximately 3 800 Retail Agents located nationwide. In 2007 the National Lottery engaged in a rebranding project, during that project all existing Point of Sale ‘Fixtures & Fittings’ were redesigned and all existing units were replaced with the newly designed versions hence the requirement for this contract going forward is as follows:
— the production and installation of Point of Sale ‘Fixtures & Fittings’ for newly appointed Retail Sales Agencies,
— the on-going maintenance of existing Point of Sale ‘Fixtures & Fittings’ at Retail Sales Agencies on request. Requests will be on an ad-hoc basis i.e. in the case of new appointments, agency upgrades, agency cancellations, store renovations etc,
— the removal and reconditioning or recycling of Point of Sale ‘Fixtures & Fittings’ from cancelled Retail Sales Agencies,
— the ad-hoc provision of associated products for Point of Sale ‘Fixtures & Fittings’ in response to requirements in the retail market. The identified supplier will be required to provide the complete range of services from initial design to prototype development and testing,
— the provision of a reliable, efficient and quality service for nationwide installations, removals and maintenance of National Lottery Point of Sale ‘Fixtures & Fittings’ to its Retail Agent Network,
— the provision of support services e.g. stock storage and management, stock monitoring, invoicing and job reporting systems.
Both the product and service requirements are in response to the changes and requirements in the Retail Market and over the lifetime of the contract, different versions of current products along with associated products and services may be sought from the supplier.
Those firms reaching the final / tender stage will be required to reproduce and submit a sample or samples as part of the tender response.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=301252.

Deadline

The time limit for receipt of tenders was 2011-10-13. The procurement was published on 2011-09-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Shop Equipment

Who?

• An Post National Lottery Company

What?

• Furniture › Shop furniture
• Hotel, restaurant and retail trade services › Retail trade services
• Postcards › Designs

Where?

• Éire/Ireland

Procurement history

Date	Document
2011-09-12	Contract notice
2012-07-23	Contract award notice

Contract notice (2011-09-12)
Object
Scope of the procurement
Title: shop furniture
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Shop furniture 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Postal address: Abbey Street Lower
Postal code: 1
Postal town: Dublin
Contact
Internet address: http://www.lottery.ie 🌏
Phone: +353 18364444 📞
Fax: +353 18366034 📠

Reference
Dates
Date dispatched: 2011-09-12 📅
Submission deadline: 2011-10-13 📅
Publication date: 2011-09-14 📅
Identifiers
Notice number: 2011/S 176-288919
Refers to notice: 2011/S 44-072429
OJ-S issue: 176
Additional information

The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. Contract award will be subject to approval of the competent authorities. Please note that all information relating to this Notice, including any additional documentation, clarifications and responses to queries, will be issued on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. In order to receive this information, interested parties should ensure that they have registered and recorded their interest in the contract notice on the etenders website. Registration is free of charge. Candidates should refer to the etenders website for instructions. The National Lottery will not accept responsibility for information relayed (or not relayed) via third parties. If for any reason it is not possible to award this contract to the successful tenderer emerging from this competitive process, or if having awarded the contract, the contracting authority considers that the successful tenderer has not met its obligations, the contracting authority reserves the right to award the contract to the next highest scoring tenderer on the basis of the terms advertised and tendered by that party. This shall not be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. (ET Ref:301252).

Object
Scope of the procurement
Short description:

The purpose of this tender process is to put in place a contract for the production, supply and servicing of National Lottery Point of Sale ‘Fixtures & Fittings’ and associated products.

The National Lottery has a current network of approximately 3 800 Retail Agents located nationwide. In 2007 the National Lottery engaged in a rebranding project, during that project all existing Point of Sale ‘Fixtures & Fittings’ were redesigned and all existing units were replaced with the newly designed versions hence the requirement for this contract going forward is as follows:

— the production and installation of Point of Sale ‘Fixtures & Fittings’ for newly appointed Retail Sales Agencies,

— the on-going maintenance of existing Point of Sale ‘Fixtures & Fittings’ at Retail Sales Agencies on request. Requests will be on an ad-hoc basis i.e. in the case of new appointments, agency upgrades, agency cancellations, store renovations etc,

— the removal and reconditioning or recycling of Point of Sale ‘Fixtures & Fittings’ from cancelled Retail Sales Agencies,

— the ad-hoc provision of associated products for Point of Sale ‘Fixtures & Fittings’ in response to requirements in the retail market. The identified supplier will be required to provide the complete range of services from initial design to prototype development and testing,

— the provision of a reliable, efficient and quality service for nationwide installations, removals and maintenance of National Lottery Point of Sale ‘Fixtures & Fittings’ to its Retail Agent Network,

— the provision of support services e.g. stock storage and management, stock monitoring, invoicing and job reporting systems.

Both the product and service requirements are in response to the changes and requirements in the Retail Market and over the lifetime of the contract, different versions of current products along with associated products and services may be sought from the supplier.

Those firms reaching the final / tender stage will be required to reproduce and submit a sample or samples as part of the tender response.

NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=301252.

Description of options:

The contract is proposed for 3 years (subject to annual satisfactory review of performance) with potential for a 2 x 1 year extension periods available at the discretion of the National Lottery. Please note all contractual arrangements will be subject to the Lottery Licence. The present licence expires on 31.12.2011.

Provisional timetable for use of options: 36 months
Number of possible renewals: 2
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As per Pre-Qualification Questionnaire document available to download for www.etenders.gov.ie.

Economic and financial standing:

As per Pre-Qualification Questionnaire document available to download from www.etenders.gov.ie.

Minimum level(s) of standards:

As per Pre-Qualification Questionnaire document available to download from www.etenders.gov.ie.

Technical and professional ability:

As per Pre-Qualification Questionnaire document available to download from www.etenders.gov.ie.

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful tenderer.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping, if successful, will be required to contract as a single entity, having joint and several liability but subject to the agreement of the contracting parties.

Procedure
Minimum number of candidates: 5
Objective criteria for selection:

Candidates will be evaluated based on the details of their submission in having the requisite level of professional, technical, operational and financial expertise and capacity for the supplies and services as identified in this competition.

It is envisaged that at least the top five scoring applicants will be invited to tender but depending on the quality and number of applications received and provided there is at least this number who meet the qualification criteria.

Date of dispatch of invitations: 2011-10-20 📅
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: An Post National Lottery Company
Contact
Contact point: Procurement
Barbara Weafer
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01603 🌏
Name: An Post National Lottery Company
Contact point: All documents may be downloaded from the etenders advertisement on www.etenders.gov.ie
URL for further information: http://www.lottery.ie 🌏
URL for documents: http://www.lottery.ie 🌏
URL for participation: http://www.lottery.ie 🌏

Reference
Dates
Publication date: 2011-03-04 📅
Identifiers
Notice number in the OJ S: 2011/S 44-072429
Additional information

The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

Contract award will be subject to approval of the competent authorities.

Please note that all information relating to this Notice, including any additional documentation, clarifications and responses to queries, will be issued on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. In order to receive this information, interested parties should ensure that they have registered and recorded their interest in the contract notice on the etenders website. Registration is free of charge. Candidates should refer to the etenders website for instructions. The National Lottery will not accept responsibility for information relayed (or not relayed) via third parties.

If for any reason it is not possible to award this contract to the successful tenderer emerging from this competitive process, or if having awarded the contract, the contracting authority considers that the successful tenderer has not met its obligations, the contracting authority reserves the right to award the contract to the next highest scoring tenderer on the basis of the terms advertised and tendered by that party. This shall not be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

(ET Ref:301252).

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Contact your own legal advisor
Recurrent procurement
August 2016.
Source: OJS 2011/S 176-288919 (2011-09-12)

Contract award notice (2012-07-23)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2012-07-23 📅
Publication date: 2012-07-26 📅
Identifiers
Notice number: 2012/S 142-236678
Refers to notice: 2011/S 176-288919
OJ-S issue: 142
Additional information
Elements of both the manufacture and service provision.

Procedure
Award criteria
Criterion: 1. Quality of manufacture (15)
2. Quality guarantees and warranties (7)
3. Proposed service provision (18)
4. Proposed account management (10)
5. Proposed service crews (10)
6. Overall cost products (20)
7. Overall cost services (20)

Award of contract
Date of contract conclusion: 2012-06-06 📅
Name: Shop Equipment
Postal address: 4052 Kingswood Drive, Citywest
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 4
Source: OJS 2012/S 142-236678 (2012-07-23)

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