Provision of parking & litter control services – Greystones Area

Wicklow County Council

Wicklow County Council currently operate a service contract for the provisions of parking control services for Greystones which expires on the 4.8.2011.
Under the statutes identified in this document Wicklow County Council, is enabled to regulate and enforce parking and litter control within its administrative area. Wicklow County Council intends to maintain the existing Controlled Parking Areas (CPAs) in the town of Greystones, Co.Wicklow and to extend the services currently provided to include litter control services by the appointment of a new services contract.
Enforcement of parking and litter control is undertaken under the provisions of the 1994 Road Traffic Act (Details of enforcement are contained in the “Greystones Parking Control Scheme Bye Laws 2009”), the Litter Pollution Acts 1997-2009 and the Beach Bye Laws.
This tender generally includes for the;
a) Enforcement of parking control bye laws and administration of controlled parking;
b) Processing and collection of parking charge notices;
c) Administration and issue of permits;
d) Revenue Collection associated with the services;
e) Enforcement of the Litter Pollution Acts 1997-2009; and
f) Maintenance of parking meter machines.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=242552.

Deadline

The time limit for receipt of tenders was 2011-07-14. The procurement was published on 2011-06-03.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Apcoa Parking

Who?

• Wicklow County Council

What?

• Administration services › General public services
• Building and facilities management services › Facilities management services
• Car park services › Parking enforcement services
• Support services for road transport › Parking services
• Time registers and the like; parking meters › Parking meters

Where?

• Éire/Ireland

Procurement history

Date	Document
2011-06-03	Contract notice
2011-11-29	Contract award notice

Contract notice (2011-06-03)
Object
Scope of the procurement
Title: parking enforcement services
Quantity or scope:

The principles of the scheme are provided within the attached documents; full details of the services required are identified in detail in sections, 2, 3 and 4.The Council will require the successful tenderer to provide parking and litter control services for the Greystones area.The extents of the CPAs within this tender are as per schedules (A) to (I) of the “Greystones Parking Control Scheme Bye Laws 2009” and will include any amendments as directed by the Council from time to time.Hereafter, the “Greystones Parking Control Scheme Bye Laws 2009” are referred to as “the Bye Laws”. A copy of the 2009 Bye Laws is contained within appendix 3 to this tender for information.The hours of patrol for all areas are 9:00 to 18:00 Monday to Saturday or as directed in the Bye Laws mentioned above.It is a requirement of this tender that the parking enforcement staff also perform the functions of Litter Control as specified in the Litter Pollution Acts 1997-2009 and in accordance with the Beach Bye Laws. These functions shall be carried out concurrently with the Parking Control duties.The Greystones area currently experiences some litter related issues including dog fouling and fly tipping. It is an objective of this contract to enforce the Litter Pollution Acts 1997-2009 such that the specific issues of dog fouling and fly tipping are significantly reduced or eliminated.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Parking enforcement services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Postal address: County Buildings, Co Wicklow
Postal town: Wicklow
Contact
Internet address: http://www.wicklow.ie 🌏
Phone: +353 40420100 📞
Fax: +353 40467792 📠

Reference
Dates
Date dispatched: 2011-06-03 📅
Submission deadline: 2011-07-14 📅
Publication date: 2011-06-07 📅
Identifiers
Notice number: 2011/S 108-178616
OJ-S issue: 108
Additional information
(ET Ref:242552).

Object
Scope of the procurement
Short description:

Wicklow County Council currently operate a service contract for the provisions of parking control services for Greystones which expires on the 4.8.2011.

Under the statutes identified in this document Wicklow County Council, is enabled to regulate and enforce parking and litter control within its administrative area. Wicklow County Council intends to maintain the existing Controlled Parking Areas (CPAs) in the town of Greystones, Co.Wicklow and to extend the services currently provided to include litter control services by the appointment of a new services contract.

Enforcement of parking and litter control is undertaken under the provisions of the 1994 Road Traffic Act (Details of enforcement are contained in the “Greystones Parking Control Scheme Bye Laws 2009”), the Litter Pollution Acts 1997-2009 and the Beach Bye Laws.

This tender generally includes for the;

a) Enforcement of parking control bye laws and administration of controlled parking;

b) Processing and collection of parking charge notices;

c) Administration and issue of permits;

d) Revenue Collection associated with the services;

e) Enforcement of the Litter Pollution Acts 1997-2009; and

f) Maintenance of parking meter machines.

Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=242552.

Variants will be accepted ✅
Quantity or scope:

The principles of the scheme are provided within the attached documents; full details of the services required are identified in detail in sections, 2, 3 and 4.

The Council will require the successful tenderer to provide parking and litter control services for the Greystones area.

The extents of the CPAs within this tender are as per schedules (A) to (I) of the “Greystones Parking Control Scheme Bye Laws 2009” and will include any amendments as directed by the Council from time to time.

Hereafter, the “Greystones Parking Control Scheme Bye Laws 2009” are referred to as “the Bye Laws”. A copy of the 2009 Bye Laws is contained within appendix 3 to this tender for information.

The hours of patrol for all areas are 9:00 to 18:00 Monday to Saturday or as directed in the Bye Laws mentioned above.

It is a requirement of this tender that the parking enforcement staff also perform the functions of Litter Control as specified in the Litter Pollution Acts 1997-2009 and in accordance with the Beach Bye Laws. These functions shall be carried out concurrently with the Parking Control duties.

The Greystones area currently experiences some litter related issues including dog fouling and fly tipping. It is an objective of this contract to enforce the Litter Pollution Acts 1997-2009 such that the specific issues of dog fouling and fly tipping are significantly reduced or eliminated.

Description of options:

It is anticipated that the successful Tenderer will be required to provide services for a period of thirty-six (36) months beginning on 5.8.2011.

The contract may be extended. The contractor is required to contact the Council by month thirty (30) of the contract period with regards to a review of the services and a possible contract extension. If a contract extension is desired by the Council, this will be agreed in writing by both parties prior to month thirty three (33) of the contract period. Non-compliance with this condition of the contract will deem the contract offer invalid.

Provisional timetable for use of options: 33 months
Number of possible renewals: 1
Duration: 36 months
Place of performance
Main site or place of performance: Greystones Co. Wicklow.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;

(3) All candidates must comply with the requirements of the state in which they are established, regarding registration on the professional or trade register;

(4) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;

(5) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant state in which the candidate is established;

(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant state in which the economic operator is established.

Economic and financial standing:

(1) All candidates will be required to provide a reference from their bank;

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

Technical and professional ability:

Details in writing of proposals for carrying out the contract, to include information for each of the identified items below in the number format given:

i) Relevant experience for contract management services:

— Details in writing of 3 projects for contract management services or contracts of a similar nature completed within the past three years with the name and contact details of clients for reference purposes. These references will be checked.

ii) The tenderer’s proposed arrangements for performing the services;

Details provided within the response to this item (ii) shall become a contractual requirement should the tender offer be accepted.

— Staff, supervision and management: the number of staff which the tenderer will make available in order to perform the services; details of the fixed costs that the contractor will incur including staffing hours and other fixed costs e.g. transport; proposals for the uniform for staff to be engaged in the performance of the services; how staff are to be supervised having regard to the system the tenderer would adopt for the purposes of the conditions of contract; a brief report indicating the experience, qualifications and resources at the disposal of the tenderer which the tenderer believes demonstrates its ability to perform the services required by this contract,

— Productivity and maintenance estimates of the numbers of valid PCNs that the tenderer considers could be practically issued by the tendered number of PCOs within the areas of patrol. This shall include the method by which these figures were determined; details of the revenue collection service the tenderer intends to employ; details of the proposed maintenance plan for existing parking equipment in accordance with the requirements and duties set out in the contract. Proposals for how the tenderer will reduce the issues of dog fouling and fly tipping and generally promote compliance with the Litter Pollution Act within the administrative area. Proposals for quantifiable objectives to assess the reaching or otherwise of these objectives must be provided. The Council are open to considering measures which may incentivise the scheme and aid in reaching the quantifiable objectives including possible additional revenue to the contactor relating to the issuing of valid enforcement notices,

— Software and hardware resources and equipment details of the computer equipment, both hardware and software, which the tenderer intends to use in its performance of the services, (e.g. hand held computer terminals, notice processing and prosecution systems) and details of the performance of such equipment in other contracts; and details of proposed compatibility and method of integration with The Council equipment,

— Health and safety the health and safety at work record of the tenderer during the past three years with regard to the number of reportable accidents and incidents and details of the tenderer’s policies, codes and procedures for managing risk, welfare and recording accidents and incidents,

— Payment, banking and insurances details of the banking arrangements which the Tenderer proposes to put in place in order to comply with the contract; details of the insurance arrangements which the tenderer proposes to put in place in order to comply with the contract,

— Reporting an outline of the staff and management reporting structure of the tenderer and proposed methods to comply with requirements to the contract.

iii) Customer service plan proposals

The customer service plan submitted with the tender shall become a contract requirement to be provided should the tenderer be successful.

— Details of a customer service plan for this particular project outlining proposals for dealing effectively and positively with customers. The plan should contain initiatives to encourage public compliance and promote the project as a positive scheme for Greystones.

The tenderer shall submit to the Council 1 original and 3 copies of the completed form of tender together with all accompanying papers set out in this section. The documents must be returned in a sealed envelope / package clearly marked:

Minimum level(s) of standards:

Compliance of submissions with the instructions to tender, section 2.3 a – g shall be pass / fail, any tender not passing all elements 2.3 a – g shall not be considered further.

Contract execution
Deposits and guarantees required:

The Tender shall be submitted with:

a) Appendix 1 to be duly completed by the tenderer, where appropriate

— Certificate that the tender is bona fide (to be completed),

— Form of bond for provision of parking controls and litter warden services (refer section 2.10),

— Certificate relating to insurance of third party risks (to be completed). (refer section.2.11),

— Parent company draft deed of guarantee (refer section 2.12).

b) a letter containing the name of the tenderer’s proposed surety; and

c) if the tenderer is a subsidiary, company details of the tenderer’s holding company;

d) A letter from the proposed bond provider stating that they will provide a bond (in accordance with 2.10) if the tenderer is appointed;

And the following certificates, declarations or statements, as specified.

— Certificate of enrolment on professional or trade register. Candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register,

— Certificate or declaration demonstrating that…

… they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent,

… the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering,

… they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant State in which the candidate is established,

— Certificate demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant state in which the economic operator is established,

— Candidates are required to provide a reference from their bank,

— Statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

Names and professional qualifications of the staff ✅

Procedure
Tender validity period: 2011-10-12 📅
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: Wicklow County Council
Contact
Contact point: Transportation and Roads Department
Theresa O’Brien - Acting Senior Executive Officer
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01780 🌏
Name: Wicklow County Council
URL for further information: http://www.wicklow.ie 🌏
URL for documents: http://www.wicklow.ie 🌏
URL for participation: http://www.wicklow.ie 🌏

Complementary information
Review body
Name: The High Court - Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2011/S 108-178616 (2011-06-03)

Contract award notice (2011-11-29)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2011-11-29 📅
Publication date: 2011-12-03 📅
Identifiers
Notice number: 2011/S 233-377042
Refers to notice: 2011/S 108-178616
OJ-S issue: 233
Additional information
(ET Ref:348452).

Procedure
Award criteria
Criterion: 1. Relevant Experience for similar / contract management services (300)
2. Tenderers proposed arrangement for undertaking required service (300)
3. Customer service plan proposals (100)
4. Tender price (300)

Award of contract
Date of contract conclusion: 2011-11-29 📅
Name: Apcoa Parking
Postal address: 11 Millbank Business Park, Lower Road, Lucan Village
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: neil.cunningham@apcoa.ie 📧
Internet address: www.apcoa.ie 🌏
Information about tenders
Number of tenders received: 3

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Source: OJS 2011/S 233-377042 (2011-11-29)

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