Print management, design and fulfilment & distribution

Fáilte Ireland - National Tourism Development Authority

This is a tender to establish framework agreements for the following services for a period of 4 years:
— Lot 1 - single party framework agreement for print management services.
To appoint a single supplier to manage Fáilte Ireland’s printing requirements including merchandise (USB keys, jackets, polo shirts, pull-up stand and backdrop),
— Lot 2 - single party framework agreement for fulfilment and distribution services.
To appoint a single supplier with responsibility to provide storage and stock control of the printed matter and distribution, in line with Fáilte Ireland requirements to all or selected Fáilte Ireland offices or other locations as required,
— Lot 3 - multi party framework agreements for design services.
To appoint a multi-party framework of design agencies to be drawn upon by Fáilte Ireland to provide design services. Mini-competitions between suppliers in a Lot will be evaluated on the basis of price quoted for the project, availability/turnaround time and if applicable, the specific competency and expertise of the supplier for the particular project or any other criterion where necessary. See below for further details on the operation of the multi-party framework agreement.
Note: To register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=323312.

Deadline

The time limit for receipt of tenders was 2011-11-17. The procurement was published on 2011-10-17.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2011-10-17 Contract notice
2012-10-11 Contract award notice
Contract notice (2011-10-17)
Object
Scope of the procurement
Title: printing and distribution services
Quantity or scope: This is a framework agreement for 4 years.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Printing and distribution services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fáilte Ireland - National Tourism Development Authority
Postal address: 88-95 Amiens Street
Postal town: Dublin 1
Contact
Internet address: http://www.failteireland.ie 🌏
E-mail: procurement@failteireland.ie 📧
Phone: +353 18847888 📞
Fax: +353 18556821 📠

Reference
Dates
Date dispatched: 2011-10-17 📅
Submission deadline: 2011-11-17 📅
Publication date: 2011-10-20 📅
Identifiers
Notice number: 2011/S 202-329054
Refers to notice: 2011/S 113-187013
OJ-S issue: 202
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers; 4) Establishment of the framework will be subject to the approval of the competent authorities; 5) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time; 7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage. The Purchasing Authority is acting on behalf of the following organisations: Dublin Tourism, Tourism Ireland & Trade. (ET Ref:323312).
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Object
Scope of the procurement
Short description:
This is a tender to establish framework agreements for the following services for a period of 4 years:
— Lot 1 - single party framework agreement for print management services.
To appoint a single supplier to manage Fáilte Ireland’s printing requirements including merchandise (USB keys, jackets, polo shirts, pull-up stand and backdrop),
— Lot 2 - single party framework agreement for fulfilment and distribution services.
To appoint a single supplier with responsibility to provide storage and stock control of the printed matter and distribution, in line with Fáilte Ireland requirements to all or selected Fáilte Ireland offices or other locations as required,
— Lot 3 - multi party framework agreements for design services.
To appoint a multi-party framework of design agencies to be drawn upon by Fáilte Ireland to provide design services. Mini-competitions between suppliers in a Lot will be evaluated on the basis of price quoted for the project, availability/turnaround time and if applicable, the specific competency and expertise of the supplier for the particular project or any other criterion where necessary. See below for further details on the operation of the multi-party framework agreement.
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Note: To register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=323312.
Lot number: 1
Title of the lot: Print management
Short description: Single party framework.
Quantity or scope: To appoint a single supplier to manage Fáilte Ireland’s printing requirements including merchandise (USB keys, jackets, polo shirts, pull-up stand and backdrop etc.).
Lot number: 2
Title of the lot: Fulfilment & distribution
Quantity or scope: To appoint a single supplier with responsibility to provide storage and stock control of the printed matter and distribution, in line with Fáilte Ireland requirements to all or selected Fáilte Ireland offices or other locations as required.
Lot number: 3
Title of the lot: Design services
Short description: Multi party framework.
Quantity or scope: To appoint a multi-party framework of design agencies to be drawn upon by Fáilte Ireland to provide design services. Mini-competitions between suppliers in a lot will be evaluated on the basis of price quoted for the project, availability/turnaround time and if applicable, the specific competency and expertise of the supplier for the particular project or any other criterion where necessary. See below for further details on the operation of the multi-party framework agreement.
Variants will be accepted ✅
Reference number: CC/2011/01
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As stated in the per-qualification questionnaire.
Economic and financial standing: As stated in the pre-qualification questionnaire.
Technical and professional ability: As stated in the pre-qualification questionnaire.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment on receipt of invoices related to Purchase Orders issued by Fáilte Ireland.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Single legal entity(ies).
Names and professional qualifications of the staff ✅

Procedure
Maximum number of operators of the framework agreement: 10
Duration of the framework agreement in years: 4
Minimum number of candidates: 5
Objective criteria for selection:
As stated is the pre-qualification questionnaire available for downloading from the Irish Government Procurement website www.etenders.gov.ie.
Date of dispatch of invitations: 2011-12-02 📅
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Procurement Officer
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA05025 🌏
Name: Fáilte Ireland - National Tourism Development Authority
URL for further information: http://www.failteireland.ie 🌏
Name: eTenders Website
E-mail: info@etenders.gov.ie 📧
URL for documents: www.etenders.gov.ie 🌏
URL for participation: http://www.failteireland.ie 🌏

Reference
Dates
Start date: 2012-03-01 📅
End date: 2016-02-28 📅
Publication date: 2011-06-15 📅
Identifiers
Reference number attributed by the contracting authority: CC/2011/01
Notice number in the OJ S: 2011/S 113-187013
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers;
4) Establishment of the framework will be subject to the approval of the competent authorities;
5) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
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6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.
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The Purchasing Authority is acting on behalf of the following organisations:
Dublin Tourism, Tourism Ireland & Trade.
(ET Ref:323312).

Complementary information
Review body
Name: Irish Courts Service
Postal address: 15 - 24 Phoenix Street North, Dublin 7
Postal town: Smithfield
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this framework agreement to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The statutory instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement.
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Source: OJS 2011/S 202-329054 (2011-10-17)
Contract award notice (2012-10-11)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Fáilte Ireland-National Tourism Development Authority

Reference
Dates
Date dispatched: 2012-10-11 📅
Publication date: 2012-10-16 📅
Identifiers
Notice number: 2012/S 199-327067
Refers to notice: 2011/S 202-329054
OJ-S issue: 199
Additional information
Please note that this is a Contract Award Notice and not a call for competition. Award Criteria: Weighting. Lot 2: Storage & Warehousing: 2000. Account Management: 1000. Delivery: 2000. Cost Reduction: 500. Ultimate Cost: 4500. Lot 3: Methodology: 2000. Creativity & Interpretation of the Brief: 2500. Account Management: 1000. Cost Reduction: 500. Ultimate Cost: 4000. (ET Ref:519632).
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Procedure
Award criteria
Criterion: 1. Lot 1: Methodology (2000)
2. Lot 1: Account Management (3000)
3. Lot 1: Cost Reduction (500)
4. Lot 1: Cost Reduction (4500)
5. See Additional information on the Award Criteria for Lot 2 and Lot 3

Award of contract

1️⃣
Date of contract conclusion: 2012-05-01 📅
Name: Xm Solutions
Postal address: Railway House, The Waterways, Kildare
Postal town: Sallins
Country: Ireland 🇮🇪

2️⃣

3️⃣
Name: Marketing By Design
Postal address: 72 Ranelagh Road
Postal town: Dublin 6

4️⃣
Name: Catalysto Ltd.
Postal address: 26 Upper Baggot St
Postal town: Dublin 4
Internet address: www.catalysto.com 🌏

5️⃣
Name: Design Tactics
Postal address: Unit E7, Nutgrove Office Park, Nutgrove Avenue
Postal town: Dublin 14

6️⃣
Name: Totem
Postal address: The Brewery, Fairlane, Dungarven, Co Waterford
Postal town: Dungarvan
Internet address: www.totem.ie 🌏

7️⃣
Name: Clever Cat
Postal address: 28 - 32 Upper Pembroke Street
Postal town: Dublin 2

8️⃣
Name: Clickworks
Postal address: Burlington House, Waterloo Lane
Postal code: Dublin 4
Internet address: www.clickworks.ie 🌏

9️⃣
Name: Designbank Limited
Postal address: 37 Leeson Park
Internet address: www.designbankltd.com 🌏
Information about tenders
Number of tenders received: 9
16
26

Contracting authority
Identity
Awarding authority name: Failte Ireland and its subsidiaries, The Gathering and Tourism Ireland

Complementary information
Review body
Postal address: 15 - 24 Phoenix Street North, Smithfield
Postal town: Dublin 7
Information about review deadlines:
The contracting authority will not conclude this framework agreement to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement.
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Source: OJS 2012/S 199-327067 (2012-10-11)
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