Limited Consultancy Service Framework for Interim School Accommodation solutions

Department of Education & Skills

1. Architectural/Civil Structural Engineering appointments for the delivery of urgent interim school accommodation solutions. A single firm (Architect or Civil/Structural Engineer) will be appointed, with ancillary services (Architect, QS, Civil/Structural Engineering, Building Services (M&E) services as required) bought in by the consultant who is appointed. A single appointment will be made for each lot
2. A limited Framework for future interim school accommodation solutions in further lots. The award criteria for inclusion on the framework will be the sum of the award marks for the 2 lots specified in this contract notice. The duration will be 18 months from the date of formation of the framework to the issue of the last secondary competition tender documents.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=267652.

Deadline

The time limit for receipt of tenders was 2011-08-15. The procurement was published on 2011-07-15.

Who? What? Where?
Procurement history
Date Document
2011-07-15 Contract notice
Contract notice (2011-07-15)
Object
Scope of the procurement
Title: architectural and related services
Quantity or scope:
1. Architectural/Civil Structural Engineering appointments for the delivery of urgent interim school accommodation solutions. The service provider must be an Architectural, or Civil/Structural Engineering firm.A single firm (Architect or Civil/Structural Engineer) will be appointed for each lot.Architectural, Civil/Structural Engineering, Building Services (M&E) Engineering and Quantity Surveying services form part of the scope of service for each lot and must be available in house or sub-contracted to suitably qualified firms in the relevant disciplines (“bought in”).The solutions for each school will be typically 1 or 2 classrooms (but may be up to 4 classrooms) plus ancillary accommodation either in modular buildings or provided by means of refurbishment to existing buildings.The interim solutions for these 2 lots must be completed and ready for occupation by the Mid July 2012. The Service provider will be required to develop and deliver a project programme which ensures delivery by that date. The choice of design solution will be subordinate to the delivery date, and the service provider may be required to fast track elements of the design, tender and construction process to ensure delivery on time.2. Framework agreement for Consultancy services for Interim School accommodation solutions
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Architectural and related services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Postal address: Portlaoise Road
Postal town: Tullamore
Contact
Internet address: http://www.education.gov.ie 🌏
E-mail: designteamapps@education.gov.ie 📧
Phone: +353 579324339 📞

Reference
Dates
Date dispatched: 2011-07-15 📅
Submission deadline: 2011-08-15 📅
Publication date: 2011-07-20 📅
Identifiers
Notice number: 2011/S 137-228214
OJ-S issue: 137
Additional information
The interim solutions for each lot must be completed and ready for occupation by the mid July 2012. The detailed services to be provided will be set out in the tender documentation. No site specific information is available at this time. Before submitting an expression of interest, applicants should refer to the Suitability Assessment Questionnaire DoES-QC1 (Interim Accommodation Solutions Framework) attached to the eTenders advertisement, and satisfy themselves that they meet the minimum standards required. In the event of a tie for the last qualifying place, all applicants tying for that place will be included in the short-list. The Contracting Authority reserve the right, if it so wishes, to request any or all applicants to produce the necessary detailed evidence at pre-qualification stage prior to inclusion on the short list for the project. The successful applicant will be required to produce the necessary detailed evidence before appointment. To apply for inclusion on the short-list for the project the Applicant must (1) complete and sign the Suitability Assessment Questionnaire DoES-QC1 (Interim Accommodation Solutions Framework), and (2) send in the questionnaire with a stamped self-addressed A4 envelope to the address stated in the Contract Notice before the time and date specified. No other information should be provided. The onus rests with the applicant to ensure that the submission is received by the Contracting Authority. In cases of disputed delivery the only acceptable evidence of delivery is a registered letter or signed CA receipt for hand delivery (not Swift Post). Note: The envelope must be clearly marked with the name of the Tenderer, the name of the Contract, and the content for example "Tender of ABC Limited for xxx Services for XYZ...Project”. The estimated total performance period is 24 months (i.e. 12 months to substantial completion and 12 months defects period) for lots 1 and 2. The award criteria will be issued with the invitation to tender. Applicants should note the limited timescale for delivery of these projects and the critical nature of the delivery dates. Applicants should note that they will be required to show detailed evidence, at award stage but prior to appointment that the personnel listed have the capacity to undertake the work within the time-scale stated. The Contracting Authority reserves the right to terminate the Tender competition process at any time. The Contracting Authority also reserves the right to procure the development by alternative means if it appears that the development can be thereby more advantageously procured. The lowest or any tender will not necessarily be accepted. The funding agency, the Department of Education & Skills is subject to the requirements of the Freedom of Information Act. If a candidate considers that any of the information supplied in response to this notice is either commercially sensitive or confidential, this should be highlighted and reasons for its sensitivity given. The relevant material will, in response to a request under the Act, be examined in the light of exemptions provided for in the Act. All queries should be directed through the eTenders query facility. This comprises the complete information to be issued to the applicants. No additional information will be provided. The Purchasing Authority is acting on behalf of the following organisations: Boards of Management and other bodies under the aegis of the Department of Education and Skills. (ET Ref:267652).
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Object
Scope of the procurement
Estimated value excluding VAT: 200 000 💰
1 500 000 💰
Frequency of contracts to be awarded: In lots of circa 1-3 schools per lot as required.
Short description:
1. Architectural/Civil Structural Engineering appointments for the delivery of urgent interim school accommodation solutions. A single firm (Architect or Civil/Structural Engineer) will be appointed, with ancillary services (Architect, QS, Civil/Structural Engineering, Building Services (M&E) services as required) bought in by the consultant who is appointed. A single appointment will be made for each lot
Show more
2. A limited Framework for future interim school accommodation solutions in further lots. The award criteria for inclusion on the framework will be the sum of the award marks for the 2 lots specified in this contract notice. The duration will be 18 months from the date of formation of the framework to the issue of the last secondary competition tender documents.
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NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=267652.
Lot number: 1
Title of the lot: Dublin South/Kildare
Short description:
Architectural/Civil Structural Engineering appointment for the delivery of urgent interim school accommodation solutions for 2 schools in the Ballinteer/Stepaside area and 1 school in Kildare. A single firm (Architect or Civil/Structural Engineer) will be appointed with ancillary services (Architect, QS, Civil/Structural Engineering, Building Services (M&E) services as required) bought in by the consultant who is appointed. A single appointment will be made for this lot.
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Quantity or scope: Architectural/Civil Structural Engineering appointment for the delivery of urgent interim school accommodation solutions for 2 schools in the Ballinteer/Stepaside area and 1 school in Kildare either in modular buildings or provided by means of refurbishment to existing buildings. A single appointment will be made for this lot.The solutions for each school will be typically 1 or 2 classrooms (but may be up to 4 classrooms) plus ancillary accommodation either in modular buildings or provided by means of refurbishment to existing buildings.The interim solutions must be completed and ready for occupation by the Mid July 2012. The Service provider will be required to develop and deliver a project programme which ensures delivery by that date. The choice of design solution will be subordinate to the delivery date, and the service provider may be required to fast track elements of the design, tender and construction process to ensure delivery on time.
Architectural/Civil Structural Engineering appointment for the delivery of urgent interim school accommodation solutions for 2 schools in the Ballinteer/Stepaside area and 1 school in Kildare either in modular buildings or provided by means of refurbishment to existing buildings. A single appointment will be made for this lot.
Show more
The solutions for each school will be typically 1 or 2 classrooms (but may be up to 4 classrooms) plus ancillary accommodation either in modular buildings or provided by means of refurbishment to existing buildings.
The interim solutions must be completed and ready for occupation by the Mid July 2012. The Service provider will be required to develop and deliver a project programme which ensures delivery by that date. The choice of design solution will be subordinate to the delivery date, and the service provider may be required to fast track elements of the design, tender and construction process to ensure delivery on time.
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Lot number: 2
Title of the lot: Dublin West and North
Short description:
Architectural/Civil Structural Engineering appointments for the delivery of urgent interim school accommodation solutions for 2 schools in the Tallaght/City West area, 1 school in the Blanchardstown/Mulhuddart area and 1 in North Dublin. A single firm (Architect or Civil/Structural Engineer) will be appointed with ancillary services (Architect, QS, Civil/Structural Engineering, Building Services (M&E) services as required) bought in by the consultant who is appointed. A single appointment will be made for this lot.
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Quantity or scope: Architectural/Civil Structural Engineering appointment for the delivery of urgent interim school accommodation solutions for 2 schools in the Tallaght/City West area, 1 school in the Blanchardstown/Mulhuddart area and 1 in North Dublin. A single appointment will be made for this lot.The solutions for each school will be typically 1 or 2 classrooms (but may be up to 4 classrooms) plus ancillary accommodation either in modular buildings or provided by means of refurbishment to existing buildings.The interim solutions must be completed and ready for occupation by the Mid July 2012. The Service provider will be required to develop and deliver a project programme which ensures delivery by that date. The choice of design solution will be subordinate to the delivery date, and the service provider may be required to fast track elements of the design, tender and construction process to ensure delivery on time.
Architectural/Civil Structural Engineering appointment for the delivery of urgent interim school accommodation solutions for 2 schools in the Tallaght/City West area, 1 school in the Blanchardstown/Mulhuddart area and 1 in North Dublin. A single appointment will be made for this lot.
Show more
1. Architectural/Civil Structural Engineering appointments for the delivery of urgent interim school accommodation solutions. The service provider must be an Architectural, or Civil/Structural Engineering firm.
A single firm (Architect or Civil/Structural Engineer) will be appointed for each lot.
Architectural, Civil/Structural Engineering, Building Services (M&E) Engineering and Quantity Surveying services form part of the scope of service for each lot and must be available in house or sub-contracted to suitably qualified firms in the relevant disciplines (“bought in”).
Show more
The interim solutions for these 2 lots must be completed and ready for occupation by the Mid July 2012. The Service provider will be required to develop and deliver a project programme which ensures delivery by that date. The choice of design solution will be subordinate to the delivery date, and the service provider may be required to fast track elements of the design, tender and construction process to ensure delivery on time.
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2. Framework agreement for Consultancy services for Interim School accommodation solutions
Place of performance
Main site or place of performance: Selected locations throughout Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As Suitability Assessment Questionnaire DoES-QC1 (Interim Accommodation Solutions Framework) attached to eTenders advertisement or available by email from the Contracting Authority.
Economic and financial standing:
As Suitability Assessment Questionnaire DoES-QC1 (Interim Accommodation Solutions Framework) attached to eTenders advertisement or available by email from the Contracting Authority.
Minimum level(s) of standards:
As Suitability Assessment Questionnaire DoES-QC1 (Interim Accommodation Solutions Framework) attached to eTenders advertisement or available by email from the Contracting Authority.
Technical and professional ability:
As Suitability Assessment Questionnaire DoES-QC1 (Interim Accommodation Solutions Framework) attached to eTenders advertisement or available by email from the Contracting Authority.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Contract is intended to be awarded to a single service provider. If a group of service providers apply either a lead service provider must be nominated who will be responsible for providing the service or a Joint Venture must be formed with whom the Awarding Authority will sign the contract.
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Names and professional qualifications of the staff ✅

Procedure
Number of operators of the framework agreement: 8
Duration of the framework agreement in months: 18
Envisaged number of candidates: 12
Date of dispatch of invitations: 2011-08-19 📅
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: Department of Education & Skills
The procurement is done on behalf of other contracting authorities ✅
Contact
Contact point: School Building Section
John Harnett
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01495 🌏

Reference
Dates
Start date: 2011-10-21 📅
End date: 2012-07-20 📅
Additional information
The interim solutions for each lot must be completed and ready for occupation by the mid July 2012. The detailed services to be provided will be set out in the tender documentation. No site specific information is available at this time.
Before submitting an expression of interest, applicants should refer to the Suitability Assessment Questionnaire DoES-QC1 (Interim Accommodation Solutions Framework) attached to the eTenders advertisement, and satisfy themselves that they meet the minimum standards required.
Show more
In the event of a tie for the last qualifying place, all applicants tying for that place will be included in the short-list. The Contracting Authority reserve the right, if it so wishes, to request any or all applicants to produce the necessary detailed evidence at pre-qualification stage prior to inclusion on the short list for the project.
Show more
The successful applicant will be required to produce the necessary detailed evidence before appointment.
To apply for inclusion on the short-list for the project the Applicant must (1) complete and sign the Suitability Assessment Questionnaire DoES-QC1 (Interim Accommodation Solutions Framework), and (2) send in the questionnaire with a stamped self-addressed A4 envelope to the address stated in the Contract Notice before the time and date specified. No other information should be provided.
Show more
The onus rests with the applicant to ensure that the submission is received by the Contracting Authority. In cases of disputed delivery the only acceptable evidence of delivery is a registered letter or signed CA receipt for hand delivery (not Swift Post).
Show more
Note: The envelope must be clearly marked with the name of the Tenderer, the name of the Contract, and the content for example "Tender of ABC Limited for xxx Services for XYZ...Project”.
The estimated total performance period is 24 months (i.e. 12 months to substantial completion and 12 months defects period) for lots 1 and 2. The award criteria will be issued with the invitation to tender.
Applicants should note the limited timescale for delivery of these projects and the critical nature of the delivery dates. Applicants should note that they will be required to show detailed evidence, at award stage but prior to appointment that the personnel listed have the capacity to undertake the work within the time-scale stated.
Show more
The Contracting Authority reserves the right to terminate the Tender competition process at any time. The Contracting Authority also reserves the right to procure the development by alternative means if it appears that the development can be thereby more advantageously procured. The lowest or any tender will not necessarily be accepted.
Show more
The funding agency, the Department of Education & Skills is subject to the requirements of the Freedom of Information Act. If a candidate considers that any of the information supplied in response to this notice is either commercially sensitive or confidential, this should be highlighted and reasons for its sensitivity given. The relevant material will, in response to a request under the Act, be examined in the light of exemptions provided for in the Act.
Show more
All queries should be directed through the eTenders query facility.
This comprises the complete information to be issued to the applicants. No additional information will be provided.
The Purchasing Authority is acting on behalf of the following organisations:
Boards of Management and other bodies under the aegis of the Department of Education and Skills.
(ET Ref:267652).
Source: OJS 2011/S 137-228214 (2011-07-15)
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