Invitation to tender for the supply and delivery of chemicals

Mayo County Council

These instructions to tenderers, scope of supplies and conditions of tender are for the bulk supply and delivery of chemicals, used for treatment of water and wastewater, to the various participating local authorities of the Western Local Authorities procurement network (WLAPN). The WLAPN comprises of Galway City Council, Galway County Council, Leitrim County Council, Mayo County Council, Roscommon County Council, and Sligo County Council. Mayo County Council is taking the lead in the handling of this invitation to tender.
The advantage of the WLAPN to suppliers is that they can win the business of six local authorities by submitting only one tender. The six Local Authorities purchase large volumes of chemicals as outlined in the spreadsheets attached. The contract for the supply of each chemical will be awarded to the most economically advantageous tenderer in each case. The successful tenderer for a chemical will be awarded the contract for the supply of that chemical to all 6 local authorities.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=302232.

Deadline

The time limit for receipt of tenders was 2011-10-18. The procurement was published on 2011-09-07.

Who?

• Mayo County Council

What?

• Basic inorganic chemicals › Miscellaneous metal acid salts
• Carbonates › Sodium carbonate
• Carboxylic acids › Acetic acid
• Chemical elements, inorganic acids and compounds › Chlorine
• Fertiliser minerals › Natural calcium, aluminium calcium phosphate and crude natural potassium salts
• Hydrogen chloride, inorganic acids, silicon dioxide and sulphur dioxide › Inorganic acids › Sulphuric acid
• Hydroxides as basic inorganic chemicals › Sodium hydroxide › Caustic soda
• Hypochlorites and chlorates › Sodium hypochlorite
• Limestone and gypsum › Lime
• Metallic halogenates › Chlorides › Ferric chloride
• Metallic halogenates › Chlorides › Poly aluminium chloride
• Mining, basic metals and related products › Salt and pure sodium chloride
• Services related to oil pollution › Oil spillage control services
• Specialised chemical products › Activated carbon
• Sulphides, sulphates; nitrates, phosphates and carbonates › Nitrates
• Sulphides, sulphites and sulphates › Sulphates › Ferric sulphate
• Various chemical products › Water-treatment chemicals

Where?

• Éire/Ireland

Procurement history

Date	Document
2011-09-07	Contract notice

Contract notice (2011-09-07)
Object
Scope of the procurement
Title: acetic acid
Quantity or scope:

Candidates may tender for chemicals seperately.The contract for the supply of each chemical will be awarded to the most economically advantageous tenderer in each case. The successful tenderer for a chemical will be awarded the contract for the supply of that chemical to all 6 local authorities.2 500 0003 000 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Acetic acid 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Postal address: Aras an Chontae, Co. Mayo
Postal town: Castlebar
Contact
Internet address: http://www.mayococo.ie 🌏
E-mail: jmaughan@mayococo.ie 📧
Phone: +353 949047349 📞

Reference
Dates
Date dispatched: 2011-09-07 📅
Submission deadline: 2011-10-18 📅
Publication date: 2011-09-10 📅
Identifiers
Notice number: 2011/S 174-285610
OJ-S issue: 174
Additional information

The information on chemicals purchased by each local authority is provided on 12 months continuous usage finishing within the last 12 months. This usage will change and each local authority reserves the right to increase or decrease its usage. The Purchasing Authority is acting on behalf of the following organisations: The Western Local Authority procurement network (WLAPN) was established in September 2009 in the context of the need to address regional procurement issues in the attainment of value for money. It is the intention of the group to continue to promote collaboration on a regional basis as a sustainable procurement option. The Network provides a forum within which to share knowledge and investigate opportunities for collaboration to benefit Local Authorities in this region. Participation is voluntary and collaborative tendering initiatives shall be awarded at an individual organisational level, once the tender evaluation is completed. The current group consists of the following local authorities: Galway County Council. Galway City Council. Mayo County Council. Leitrim County Council. Roscommon County Council. Sligo County Council. Mayo County Council will play the lead role in this initiative for the local authorities mentioned above. (ET Ref:302232).

Object
Scope of the procurement
Short description:

The advantage of the WLAPN to suppliers is that they can win the business of six local authorities by submitting only one tender. The six Local Authorities purchase large volumes of chemicals as outlined in the spreadsheets attached. The contract for the supply of each chemical will be awarded to the most economically advantageous tenderer in each case. The successful tenderer for a chemical will be awarded the contract for the supply of that chemical to all 6 local authorities.

Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=302232.

Quantity or scope:

Candidates may tender for chemicals seperately.

The contract for the supply of each chemical will be awarded to the most economically advantageous tenderer in each case. The successful tenderer for a chemical will be awarded the contract for the supply of that chemical to all 6 local authorities.

Estimated value excluding VAT: 2 500 000 💰
3 000 000 💰
Duration: 24 months
Place of performance
Main site or place of performance: As outlined in the spreadsheet attached to this tender.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;

(5) All candidates must comply with the requirements of the state in which they are established, regarding registration on the professional or trade register;

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the state where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant state in which the candidate is established;

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.

Economic and financial standing:

(1) All candidates will be required to provide a reference from their bank;

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business;

4 copies of all tender documentation and supplementary information must be submitted.

The final agreed tender pricing shall remain fixed for the initial contract term of 24 months. Increases in prices, will only be considered where the successful seller presents comprehensive justification – increases which exceed CPI will not be considered, unless the scope of services has changed. All increases must be discussed and agreed in writing with the awarding authority. Price reductions in favour of the awarding authority shall be acceptable.

Minimum level(s) of standards:

All bags shall be individually labelled with the manufacturers/suppliers name, product code and details shown clearly on each label.

Tenderers should clearly state manufacturers name together with the name of the product or products offered for each item in the schedule. In addition up to date confirmation must be provided from the manufacturer that the products offered conform to standards above.

A full technical data sheet for each of the products offered should be supplied together with a full MSDS sheet.

Certificate of analysis to be supplied with each batch of polyelectrolyte delivered.

The bulk tankers used for deliveries of chemicals to water treatment plants may also used for transportation of other chemicals which may not be permitted in drinking water. Standard practice is that these bulk tanks are cleaned in an approved tank cleaning facility prior to loading and a certificate of washing is provided as proof.

Technical and professional ability:

(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community eco-management and audit scheme (EMAS); or the European standard BS EN ISO 14001.

(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards

(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards

(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests

(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.

(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

(9) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract

(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract

(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If there is a grouping it should be in such a legal form as to contract as a single entity. All relevant information is to be furnished in respect of each member of a group of bidders. In relation to a grouping submitting a successful tender, the awarding authority will only enter into one service contract with a prime contractor, which will assume such legal incorporation, partnership, or otherwise as will enable them to contract as a single entity, having joint liability.

Procedure
Tender validity period: 2011-12-05 📅
Tender opening date: 2011-10-19 📅
Place of opening: Room 4, Aras an Chontae, The Mall, Castlebar, Co. Mayo.
Place: Room 4, Aras an Chontae, The Mall, Castlebar, Co. Mayo.
Information about authorised persons and opening procedure:

Members of the Tenderers Committee, procurement officer and any other relevant interested officials.

Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: Mayo County Council
The procurement is done on behalf of other contracting authorities ✅
Contact
Contact point: Procurement Officer
John Maughan
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01410 🌏
Name: Mayo County Council
Phone: +353 949024444 📞
URL for further information: http://www.mayococo.ie 🌏
Contact point: Procurement Office
URL for documents: http://www.mayococo.ie 🌏
Contact point: County Secretary
John Condon,
URL for participation: http://www.mayococo.ie 🌏

Reference
Additional information

The Purchasing Authority is acting on behalf of the following organisations:

The Western Local Authority procurement network (WLAPN) was established in September 2009 in the context of the need to address regional procurement issues in the attainment of value for money. It is the intention of the group to continue to promote collaboration on a regional basis as a sustainable procurement option.

The Network provides a forum within which to share knowledge and investigate opportunities for collaboration to benefit Local Authorities in this region. Participation is voluntary and collaborative tendering initiatives shall be awarded at an individual organisational level, once the tender evaluation is completed.

The current group consists of the following local authorities:

Galway County Council.

Galway City Council.

Mayo County Council.

Leitrim County Council.

Roscommon County Council.

Sligo County Council.

Mayo County Council will play the lead role in this initiative for the local authorities mentioned above.

(ET Ref:302232).

Complementary information
Review body
Name: John Maughan
Postal address: Procurement Officer, Mayo Co Council, The Mall, Castlebar, Co. Mayo
Postal town: Castlebar
Country: Ireland 🇮🇪
E-mail: jmaughan@mayococo.ie 📧
Name: Mayo County Council
Body responsible for mediation procedures
Postal address: As above
E-mail: jcondon@mayococo.ie 📧
Service from which information about the review procedure may be obtained
Name: John Condon
Postal address: County Secretary, Mayo County Council, Castlebar, Co. Mayo
Phone: +353 949024444 📞
Source: OJS 2011/S 174-285610 (2011-09-07)

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