Invitation to Tender for Licences to Operate Cafeteria Food and Beverage Services, UCD

University College Dublin

This contract is a service concession within the definition set out in Directive 2004/18/EC. This notice is being published on a voluntary basis and is not subject to the timelines applicable to procedures covered by the Directive.
Please see documentation attached to this notice for full details.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=255332. />The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=255332. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2011-07-12. The procurement was published on 2011-06-21.

Who?

• University College Dublin

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2011-06-21	Contract notice
2011-06-22	Additional information

Contract notice (2011-06-21)
Object
Scope of the procurement
Title: cafeteria services
Quantity or scope:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cafeteria services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Postal address: Procurement and Contracts Office, Roebuck Offices
Postal code: Dublin 4
Postal town: Belfield
Contact
Internet address: http://www.ucd.ie 🌏
Phone: +353 17164990 📞

Reference
Dates
Date dispatched: 2011-06-21 📅
Submission deadline: 2011-07-12 📅
Publication date: 2011-06-23 📅
Identifiers
Notice number: 2011/S 119-196799
OJ-S issue: 119
Additional information

Please note that this notice is being published on a voluntary basis as the contract is in the form of a service concession and thus exempt from the provisions of Directive 2004/18/EC. Interested parties are invited to download the Invitation to Tender document from www.etenders.gov.ie and submit it together with the necessary appendices by the stated deadline. UCD shall not be bound to accept the most economically advantageous or any tender and may cancel this contract award process at any stage at its absolute discretion. UCD will not be responsible for any costs, charges or expenses incurred by candidates or tenderers as part of this contract award process. Award of contract will be subject to approval by the competent authority. Award of contract will be subject to terms and conditions of contract being agreed and to the production of a valid tax clearance certificate by the preferred bidder. Candidates and tenderers should note that UCD is subject to the Freedom of Information Acts, as amended. Candidates and tenderers should indicate whether any of the information submitted by them is commercially sensitive in nature and should be treated as confidential. If an FOI request is received, UCD will examine any such information in light of the exemptions provided for under the FOI Acts. Please see documentation attached to this notice on www.etenders.gov.ie for full details. (ET Ref:255332).

Object
Scope of the procurement
Short description:

Please see documentation attached to this notice for full details.

NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=255332.

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=255332.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Lot number: 1
Title of the lot: Licence to Operate a “Cafeteria food and beverage services in the Quinn School, Belfield Campus
Short description:

The retail space is currently occupied by a company that offers a range of hot and cold beverages, cakes, sandwiches and a limited range of hot and cold snacks. The facility is located on the first floor and occupies approximately 57 sq metres of kitchen and service space and a seating area of approximately 366 sq…

… metres.Seating capacity is 170.

… metres.

Seating capacity is 170.
Quantity or scope: The duration of the contract on offer shall be from up to a maximum of 4 years and 11 months (subjects to reviews and satisfactory performance).
Additional information about the lots: Please see attached documentation for full details.
Lot number: 2
Title of the lot: Licence to Operate a “Cafeteria food and beverage services in the Conway Institute, Belfield Campus.
Short description:

The retail space is currently occupied by a company that offers a range of hot and cold beverages, cakes, sandwiches and a limited range of hot and cold snacks. The facility is located on the first floor and occupies approximately 17.47sq metres of kitchen and service space and a seating area of approximately 107 sq…

… metres.Seating capacity is 100.

… metres.

Seating capacity is 100.
Additional information about the lots: PLease see tender documentation attached for full details.
Lot number: 3
Title of the lot: Licence to Operate a “Cafeteria food and beverage services in Richview (School of Architecture, Landscaping and Civil Engineering), Belfield Campus
Short description:

The retail space is currently occupied by a company that offers a range of hot and cold beverages, cakes, sandwiches and a limited range of hot and cold snacks. The facility is located on the ground floor and occupies approximately 190 sq metres of kitchenette, service space and a seating…

… area.Seating capacity is approximately 100.

… area.

Seating capacity is approximately 100.
Additional information about the lots: Please see tender documentation attached for full details.
Lot number: 4
Title of the lot: Licence to Operate a “Cafeteria food and beverage services” in the School of Medical Sciences, Belfield Campus
Short description:

The retail space is currently occupied by a company offering a range of hot and cold beverages, cakes, sandwiches and cold snacks. The facility is located on the ground floor of the library building at the heart of the campus and occupies approximately 90 sq metres of preparation, service and seating area and an additional shared adjacent seating area of 175 sq metres.

Lot number: 5
Title of the lot: Licence to Operate a “Cafeteria food and beverage services” in the James Joyce Building, Belfield Campus
Short description:

The retail space is currently occupied by a company that offers a range of hot and cold beverages, cakes, sandwiches and a limited range of hot and cold snacks. The facility is located on the ground floor and occupies approximately 115 sq metres of kitchen and service…

… space.This is primarily a take away service though adjacent shared seating area is available with a capacity of 40 seats.

… space.

This is primarily a take away service though adjacent shared seating area is available with a capacity of 40 seats.

Lot number: 6
Title of the lot: Licence to Operate a “Cafeteria food and beverage services” in the Newman Building, Belfield Campus
Short description:

The retail space is currently occupied by a company that offers a range of hot and cold beverages, cakes, sandwiches and a limited range of hot and cold snacks. The facility is located on the ground floor at the heart of the campus and occupies approximately 237 sq metres of preparation / kitchen / service…

… area.The main seating capacity is 120 seats with adjacent shared seating areas for which the licensee is responsible for.

… area.

The main seating capacity is 120 seats with adjacent shared seating areas for which the licensee is responsible for.

Lot number: 7
Title of the lot: Licence to Operate a “Cafeteria food and beverage services in the School of Veterinary Science in Belfield Campus.”
Short description:

This retail space is currently occupied by a company that offers a range of hot and cold beverages, cakes, sandwiches and a limited range of hot and cold snacks. The range of hot and cold snacks is limited by space and equipment and to ensure compliance with food hygiene legislation. The facility is located on the ground floor of the building and occupies approximately 67 sq metres of preparation, service and seating area with 25 seats and an additional area of 109 sq metres of adjacent seating area with 72 seats.

Quantity or scope: The duration of the contract on offer shall be for three years. At the end of the three year term, subject to UCD review and by further written agreement by both parties. UCD may extend the initial license term by a maximum of eighteen month term. However, should UCD not extend the term then the license shall expire at the end of the term.
Variants will be accepted ✅
Reference number: UCDOPP380
Place of performance
Main site or place of performance: Belfield, Dublin 4.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the Invitation to Tender documents available to download from www.etenders.gov.ie.

Economic and financial standing:

Please refer to the Invitation to Tender documents available to download from www.etenders.gov.ie.

Minimum level(s) of standards:

Please refer to the Invitation to Tender documents available to download from www.etenders.gov.ie.

Technical and professional ability:

Please refer to the Invitation to Tender documents available to download from www.etenders.gov.ie.

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful tenderer.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: A grouping if successful may be required to assume joint and several liability.

Procedure
Minimum number of candidates: 5
Objective criteria for selection:

Selection criteria as stated in the Qualification Questionnaire Document available to download from www.etenders.gov.ie.

Date of dispatch of invitations: 2010-07-19 📅
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Awarding authority name: University College Dublin
Contact
Contact point: Procurement and Contracts Office
Orla O'Dea
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01796 🌏
Name: eTenders website
URL for further information: http://www.etenders.gov.ie 🌏
URL for documents: http://www.etenders.gov.ie 🌏
Name: eTenders postbox facility
URL for participation: http://www.etenders.gov.ie 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: UCDOPP380
Additional information

Please note that this notice is being published on a voluntary basis as the contract is in the form of a service concession and thus exempt from the provisions of Directive 2004/18/EC.

Interested parties are invited to download the Invitation to Tender document from www.etenders.gov.ie and submit it together with the necessary appendices by the stated deadline.

UCD shall not be bound to accept the most economically advantageous or any tender and may cancel this contract award process at any stage at its absolute discretion.

UCD will not be responsible for any costs, charges or expenses incurred by candidates or tenderers as part of this contract award process.

Award of contract will be subject to approval by the competent authority. Award of contract will be subject to terms and conditions of contract being agreed and to the production of a valid tax clearance certificate by the preferred bidder.

Candidates and tenderers should note that UCD is subject to the Freedom of Information Acts, as amended. Candidates and tenderers should indicate whether any of the information submitted by them is commercially sensitive in nature and should be treated as confidential. If an FOI request is received, UCD will examine any such information in light of the exemptions provided for under the FOI Acts.

Please see documentation attached to this notice on www.etenders.gov.ie for full details.

(ET Ref:255332).

Complementary information
Review body
Name: The High Court
Postal address: The Four Courts, Inn Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Internet address: wwww.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Contact your legal advisor
Recurrent procurement
2016.
Source: OJS 2011/S 119-196799 (2011-06-21)

Additional information (2011-06-22)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2011-06-22 📅
Publication date: 2011-06-25 📅
Identifiers
Notice number: 2011/S 120-197366
Refers to notice: 2011/S 119-196799
OJ-S issue: 120
Source: OJS 2011/S 120-197366 (2011-06-22)

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