Framework for the Supply of Managed Print Services to the Public Sector
National Procurement Service
Managed Print Services is a service offered by an external provider to optimise or manage an organisations document output. Under a MPS, a service provider takes over responsibility and overall management for meeting the Clients organisation’s office printing and imaging needs, including but not limited to, supplying, installing, servicing, and maintaining of equipment and the supply and the installation of consumables of the printing/imaging fleet. Ownership of the equipment remains with the service provider.
Features of the MPS required are:
a) Pricing – Contractors will provide all-inclusive pricing based on a single per printed page/image basis invoiced quarterly in arrears.
b) Framework Members and Contractors will have management reporting responsibilities as set out in section 4 of Appendix 1 including;
i) to the NPS on entry to the Framework and during the term of the Framework and
ii) to the Client on execution of a Contract and during the term of the Contract. both Framework and Contract performance.
The establishment of the Framework is intended to maximise volume discounts and provide for reductions in administrative and transaction costs for suppliers and Clients. It is intended that there will be a robust contract management process, which will in particular focus on price to ensure that reductions are being achieved and that the Framework is delivering overall value for money.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=153514.
The time limit for receipt of tenders was 2011-09-12. The procurement was published on 2011-07-20.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
- • Bryan S Ryan Limited
- • Ergo
- • Hewlett-Packard Ireland Limited
- • Hibernian Business Equipment
- • Mj Flood Ltd.
- • The Danwood Group Ltd.
- • Xerox (Ireland) Limited
- • Checking and testing apparatus › Scanners
- • Data-communications equipment › Fax equipment
- • Parts and accessories of office machines › Scanner accessories
- • Photocopying and thermocopying equipment › Photocopiers
- • Printers and plotters › Laser printers
- • Reprographic services › Photocopying services
| Date | Document |
|---|---|
| 2011-07-20 | Contract notice |
| 2012-02-28 | Contract award notice |
Object
Scope of the procurement
Title: printers and plotters
Quantity or scope:
“100 000 000”
Total value of the procurement: 100 000 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Printers and plotters 📦
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Postal address: Office of Public Works, Jonathan Swift Street, Co. Meath
Postal town: Trim
Contact
Internet address: http://www.opw.ie 🌏
E-mail: andrew.bogie@opw.ie 📧
Phone: +353 469426000 📞
Fax: +353 469481779 📠
Reference
Dates
Date dispatched: 2011-07-20 📅
Submission deadline: 2011-09-12 📅
Publication date: 2011-07-23 📅
Identifiers
Notice number: 2011/S 140-232833
OJ-S issue: 140
Additional information
“The Purchasing Authority is acting on behalf of the following organisations: Central government departments, offices and non-commercial agencies and...”
Object
Scope of the procurement
Short description:
“Managed Print Services is a service offered by an external provider to optimise or manage an organisations document output. Under a MPS, a service provider...”
“Features of the MPS required are:”
Show more (8)
“a) Pricing – Contractors will provide all-inclusive pricing based on a single per printed page/image basis invoiced quarterly in arrears.”
“b) Framework Members and Contractors will have management reporting responsibilities as set out in section 4 of Appendix 1 including;”
“i) to the NPS on entry to the Framework and during the term of the Framework and”
“ii) to the Client on execution of a Contract and during the term of the Contract. both Framework and Contract performance.”
“The establishment of the Framework is intended to maximise volume discounts and provide for reductions in administrative and transaction costs for suppliers...”
“NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at...”
“The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of...”
“Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid...”
Reference number: SS/0008/10
Place of performance
Main site or place of performance:
“Various locations throughout Ireland.”
Procedure
Maximum number of operators of the framework agreement: 7
Duration of the framework agreement in years: 2
Tender opening date: 2011-09-12 📅
Place of opening:
“OPW HQ Trim, County Meath, Ireland.”
Place: OPW HQ Trim, County Meath, Ireland.
Languages
Language: English 🗣️
Irish 🗣️
Contracting authority
Identity
Awarding authority name: National Procurement Service
The procurement is done on behalf of other contracting authorities ✅
Contact
Contact point: Sourcing and Procurement Service
Andy Bogie
Internet address: www.opw.ie 🌏
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01639 🌏
Name: National Procurement Service
Postal address: Office of Public Works, Jonathan Swift Street, Co. Meath
Postal town: Trim
Country: Ireland 🇮🇪
URL for further information: www.opw.ie 🌏
URL for documents: www.opw.ie 🌏
Postal address: www.etenders.gov.ie
Postal town: etenders
Contact point: E-tenders postbox
Phone: +353 16177944 📞
Reference
Identifiers
Reference number attributed by the contracting authority: SS/0008/10
Additional information
“The Purchasing Authority is acting on behalf of the following organisations:”
“Central government departments, offices and non-commercial agencies and organisations that have a formal reporting and legal relationship with these...”
Show more (7)
“— local authorities in Ireland including town councils, regional assemblies, county enterprise boards and libraries,”
“— the Irish Health Sector including the Health Service Executive (HSE); the Health Information and Quality Authority (HIQA),”
“— third level institutions (universities, institutes of technology); VEC Schools, primary, post primary, special and secondary schools (the total number of...”
“— an Garda Siochána,”
“— the Defence Forces.”
“Irish Prison Service.”
“(ET Ref:153514).”
Complementary information
Review body
Name: The High Court
Postal address: Central Office of the High Court, Four Courts, Ireland
Postal town: Dublin
Postal code: 8
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886442 📞
Source: OJS 2011/S 140-232833 (2011-07-20)
Object
Scope of the procurement
Total value of the procurement: 100 000 000 💰
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2012-02-28 📅
Publication date: 2012-03-01 📅
Identifiers
Notice number: 2012/S 42-067862
Refers to notice: 2011/S 140-232833
OJ-S issue: 42
Additional information
“(ET Ref:385492).”
Procedure
Award criteria
Criterion: 1. Merits of tenderers approach to implementation (22)
2. Tenderers technical solution (42)
3. Tenderers approach to reporting (19)
4. Tenderers approach to exit strategy (17)
Award of contract
1️⃣
Date of contract conclusion: 2012-02-08 📅
Name: Ergo
Postal address: 1St Floor, Block T, East Point Business Park
Postal town: Dublin 3
Country: Ireland 🇮🇪
2️⃣
Name: The Danwood Group Ltd.
Postal address: Harrisson Place,, Whisby Road
Postal town: Lincoln
Postal code: LN6 3DG
Country: United Kingdom 🇬🇧
Internet address: www.danwood.co.uk 🌏
3️⃣
Name: Xerox (Ireland) Limited
Postal address: Po Box 7470, Ballycoolin Business Park
Postal town: Blanchardstown
Postal code: Dublin 15
Internet address: www.xerox.com 🌏
4️⃣
Name: Bryan S Ryan Limited
Postal address: Main Road, Tallaght
Postal town: Dublin 24
Internet address: www.bryansryan.ie 🌏
5️⃣
Name: Hewlett-Packard Ireland Limited
Postal address: Building 1 Lptc, Barnhall Rd
Postal town: Leixlip, Co Kildare
6️⃣
Name: Mj Flood Ltd.
Postal address: Clonlara Avenue, Baldonnell Business Park
Postal town: Dublin 22
Internet address: www.mjflood.ie 🌏
7️⃣
Name: Hibernian Business Equipment
Postal address: Unit 5E, Eastway Business Park, Limerick
Internet address: www.hbe.ie 🌏
Information about tenders
Number of tenders received: 15
Contracting authority
Identity
Awarding authority name: Central Government Departments, Offices and non-commercial agencies and organisations that have a formal reporting and legal relationship with these Departments including
An Garda Siochána
The Defence Forces
Irish Prison Service
Local Authorities in Ireland including Town Councils, Regional Assemblies, County Enterprise Boards and Libraries
The Irish Health Sector including the Health Service Executive (HSE); the Health Information and Quality Authority (HIQA
Third level institutions (Universities, Institutes of Technology); VEC Schools, primary, post primary, special and secondary schools (the total number of schools is approximately 4,060, VECs acting on behalf of schools, groups and clusters of schools and youth centres
Complementary information
Review body
Postal address: Central Office of the High Court, Four Courts
Postal town: Dublin 8
Source: OJS 2012/S 042-067862 (2012-02-28)