Framework for replacement consultants for School Projects

Quantity or scope

(1) Architectural, (2) Civil Structural Engineering, (3) Building Services (M&E) Engineering, and (4) Quantity Surveying Services (as appropriate), as set out in the DoES Standard Schedule of Stage Services for Construction Consultants available at www.education.ie under Schools Planning/Building – Technical Guidance (current version as of the date of issue of the tender documents for the secondary competition).The successful consultant for each secondary competition (prior to appointment) will be required to examine and carry out a due diligence exercise of all information provided both as part of that Tender and prior to appointment (including documents representing the work carried out to date, if any), and to satisfy themselves whether or not the work carried out to date (if any) is in accordance with the DoES Design Team Procedures, relevant DoES Guidance documents and appropriate national and EU standards and Codes of Practice.Where the documentation provided does not comply, the consultant will (subsequent to consultation and agreement with the other DT members and if necessary the client) amend the documents accordingly as part of the service. Where a substantive re-working of existing drawings and documentation is required the cost of same will be determined (prior to appointment) in accordance with Clause 11 of the Conditions of Engagement. Subject to the above review and amendment process, the consultant will be required to accept liability (appropriate to the above consultancy discipline) for all actions and Design decisions subsequent to appointment.

Additional information

The project specific services to be provided will be set out in the secondary competition tender documentation. No project specific information is available at this time.

Before submitting an expression of interest, applicants should refer to the Suitability Assessment Questionnaire DoES-QC1 (Replacement Consultants Framework 2011) and the Tender Proposal Form (Replacement Consultants Framework 2011) attached to the eTenders advertisement, and satisfy themselves that they meet the minimum standards required.

All applicants who meet both the minimum standard for participation (suitability assessment) and the minimum award criteria standard for each category of project will be included on that panel. The project categories are Type 2a i.e. projects up to 2 500 000 EUR (estimated construction value) without particular complexity; Type 2b i.e projects up to 5 000 000 EUR or of medium complexity; and Type 3 i.e. projects above 5 000 000 EUR or having a particular complexity.

To apply for inclusion on the panels the Applicant must (1) complete and sign the Suitability Assessment Questionnaire DoES-QC1 (Replacement Consultants Framework 2011), (2) complete and sign the Tender Proposal Form (Replacement Consultants Framework 2011) and (3) send in both the questionnaire and the Tender Proposal Form with a stamped self-addressed A4 envelope to the address stated in this Contract Notice before the time and date specified. No other information should be provided.

The onus rests with the applicant to ensure that the submission is received by the Contracting Authority. In cases of disputed delivery the only acceptable evidence of delivery is a registered letter or signed CA receipt for hand delivery (not Swift Post).

Note: The envelope must be clearly marked with the name of the Tenderer, the name of the Contract, and the content for example "Tender of ABC Limited for xxx Services for XYZ...Project”.

The estimated total performance period for appointment arising from a secondary competition will be specified in the relevant tender documentation but will include the remaining period for design and tender action, the construction period and a 12 months defects period.

The award criteria are as stated in this notice and in the Tender Proposal Form (Replacement Consultants Framework 2011).

The Contracting Authority reserves the right to terminate a secondary tender competition process at any time. The Contracting Authority also reserves the right to procure replacement consultants by alternative means if it appears that the replacement consultants can be thereby more advantageously procured. The lowest or any tender at secondary competition stage will not necessarily be accepted.

The funding agency, the Department of Education & Skills is subject to the requirements of the Freedom of Information Act. If a candidate considers that any of the information supplied in response to this notice is either commercially sensitive or confidential, this should be highlighted and reasons for its sensitivity given. The relevant material will, in response to a request under the Act, be examined in the light of exemptions provided for in the Act.

All queries should be directed through the eTenders query facility.

This comprises the complete information to be issued to the applicants. No additional information will be provided.

The Purchasing Authority is acting on behalf of the following organisations:

Boards of Management and other bodies under the aegis of the Department of Education and Skills.

(ET Ref:315752).

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Appointment to frameworks and contract award subsequent to secondary competition is intended to be awarded to single service providers. If a group of service providers apply either a lead service provider must be nominated who will be responsible for providing the service or a Joint Venture must be formed with whom the Awarding Authority will form the framework agreement/contract.