Exhibition stand design, build, storage & support services in the US market

Tourism Ireland

Tourism Ireland, the body responsible for marketing the island of Ireland overseas, is seeking to appoint a supplier to design, build, service and store a quality stand for IMEX America in Las Vegas in October 2011. The scope of this tender covers the design and production of exhibition stands for use at trade and consumer promotions in the United States over the next 3 years. Support services, including transportation to and from the exhibition, and storage will form part of the requirements. These services will be supplied to and co-ordinated by Tourism Ireland's New York office.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=199172.

Deadline

The time limit for receipt of tenders was 2011-03-23. The procurement was published on 2011-02-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2011-02-11 Contract notice
2011-11-18 Contract award notice
Contract notice (2011-02-11)
Object
Scope of the procurement
Title: exhibition stands
Quantity or scope:
This contract covers the provision of exhibition stand services at various locations across the US over the term of the contract.The stand for IMEX America should reflect the quality standard of the partners who exhibit at this show, comprising 4 and 5 star hotels and venues in addition to destination management companies and professional conference organisers. The images and design of the stand should reflect the global Ireland Business Tourism brand.Any non-US based tenderers should note that they will bear the costs associated with the transportation of the stand to and within the US.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Exhibition stands 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Postal address: 5th Floor - Bishop's Square, Redmond's Hill
Postal code: D2
Postal town: Dublin
Contact
Internet address: http://www.tourismireland.com 🌏
E-mail: hhughes@tourismireland.com 📧
Phone: +353 14763400 📞
Fax: +353 14763666 📠

Reference
Dates
Date dispatched: 2011-02-11 📅
Submission deadline: 2011-03-23 📅
Publication date: 2011-02-16 📅
Identifiers
Notice number: 2011/S 32-053069
OJ-S issue: 32
Additional information
Please refer to the Irish public procurement portal www.etenders.gov.ie to download the request for tender documentation in support of this notice. The services required are to be provided in the USA to Tourism Ireland's New York office. Duration of the framework agreement: the framework agreement will be for 3 years, renewable annually – subject to satisfactory performance, with the possibility of extending for a further period of up to 1 year. Please note that Tourism Ireland does not guarantee that the services will be carried out during the lifetime of the framework agreement. Tourism Ireland requires all tenderers to adopt the format set out in the response document. One signed original plus three additional hard copies and one soft copy on CD must be delivered by in a sealed envelope/package to the delivery address by the deadline stated in this contract notice. Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post. Late applications will not be accepted. Applications by fax or by email will not be accepted. Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded. Tourism Ireland is subject to the provisions of the Code of practice on Freedom of information for north south implementation bodies and Tourism Ireland. Award of this contract will be subject to the winning tenderer's compliance with the Fair Employment and Treatment (Northern Ireland) Order 1998 [if based in NI]. Award of this contract will be subject to approval by the Board of tourism Ireland. Award of this contract will be subject to selected candidate obtaining a tax clearance certificate or equivalent as required by the Irish revenue commissioners. The contract will be subject to Irish law. Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s). Please refer to the documentation attached to this notice for full details of services required and instructions. (ET Ref:199172).
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Object
Scope of the procurement
Short description:
Tourism Ireland, the body responsible for marketing the island of Ireland overseas, is seeking to appoint a supplier to design, build, service and store a quality stand for IMEX America in Las Vegas in October 2011. The scope of this tender covers the design and production of exhibition stands for use at trade and consumer promotions in the United States over the next 3 years. Support services, including transportation to and from the exhibition, and storage will form part of the requirements. These services will be supplied to and co-ordinated by Tourism Ireland's New York office.
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Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=199172.
Quantity or scope:
This contract covers the provision of exhibition stand services at various locations across the US over the term of the contract.
The stand for IMEX America should reflect the quality standard of the partners who exhibit at this show, comprising 4 and 5 star hotels and venues in addition to destination management companies and professional conference organisers. The images and design of the stand should reflect the global Ireland Business Tourism brand.
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Any non-US based tenderers should note that they will bear the costs associated with the transportation of the stand to and within the US.
Duration: 48 months
Reference number: Imex america
Place of performance
Main site or place of performance: United States of America - various locations.

Legal, economic, financial and technical information
Conditions for participation
Economic and financial standing:
(1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
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All candidates must supply a letter from the candidates accountant supporting the figures supplied.
Technical and professional ability:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
Details of projects of a similar size and nature undertaken in the past 3 years;
A list of top 5 customers, indicating the size of their business with your company as a percentage of your annual turnover;
Technical facilities and measures for ensuring quality;
Details of a referee at managerial level from 3 previous contracts held.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, must contract as a single entity, having joint and several liability.
Other particular conditions:
Evidence of current.
Employer’s liability insurance with indemnity limit of 5 000 000 USD.
Public liability insurance with an indemnity limit of 6 000 000 USD.
Professional indemnity insurance with an indemnity limit of 6 000 000 USD.
For non-US based companies please detail the local currency equivalent.
The price must include the transportation costs to and from the exhibition arena. Any non-US applicants should be aware that they must bear all transportation costs associated with the stand.
Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Tender opening date: 2011-03-24 📅
Place of opening: Tourism Ireland's New York Office, 345 Park Avenue, New York, USA.
Place: Tourism Ireland's New York Office, 345 Park Avenue, New York, USA.
Information about authorised persons and opening procedure: 2 authorised members of Tourism Ireland staff
Award criteria
Criterion: 1. Overall cost
2. Creativity & innovation
3. Delivery timeline
4. Demonstrated understanding of business tourism brand
5. Project implementation
6. Project management
7. Adequacy of resources
8. Technical support
9. Quality of materials
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: Tourism Ireland
Contact
Contact point: Procurement Officer
Hannah Hughes
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01860 🌏
Name: Tourism Ireland
Postal address: c/o Laura Flanagan, 345 Park Avenue
Postal town: New York
Postal code: NY 10154
Country: United States 🇺🇸
Contact point: Vice President, Marketing USA
Alison Metcalfe
Phone: +1 2124180800 📞
E-mail: lflanagan@tourismireland.com 📧
URL for participation: http://www.tourismireland.com 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: Imex america
Additional information
Please refer to the Irish public procurement portal www.etenders.gov.ie to download the request for tender documentation in support of this notice.
The services required are to be provided in the USA to Tourism Ireland's New York office.
Duration of the framework agreement: the framework agreement will be for 3 years, renewable annually – subject to satisfactory performance, with the possibility of extending for a further period of up to 1 year.
Please note that Tourism Ireland does not guarantee that the services will be carried out during the lifetime of the framework agreement.
Tourism Ireland requires all tenderers to adopt the format set out in the response document.
One signed original plus three additional hard copies and one soft copy on CD must be delivered by in a sealed envelope/package to the delivery address by the deadline stated in this contract notice.
Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.
Late applications will not be accepted. Applications by fax or by email will not be accepted.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.
Tourism Ireland is subject to the provisions of the Code of practice on Freedom of information for north south implementation bodies and Tourism Ireland.
Award of this contract will be subject to the winning tenderer's compliance with the Fair Employment and Treatment (Northern Ireland) Order 1998 [if based in NI].
Award of this contract will be subject to approval by the Board of tourism Ireland.
Award of this contract will be subject to selected candidate obtaining a tax clearance certificate or equivalent as required by the Irish revenue commissioners.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).
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Please refer to the documentation attached to this notice for full details of services required and instructions.
(ET Ref:199172).
Source: OJS 2011/S 032-053069 (2011-02-11)
Contract award notice (2011-11-18)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2011-11-18 📅
Publication date: 2011-11-23 📅
Identifiers
Notice number: 2011/S 225-364643
Refers to notice: 2011/S 32-053069
OJ-S issue: 225
Additional information
This competitive tender process is now completed and a contract has been awarded. (ET Ref:302692).

Procedure
Award criteria
Criterion: 1. Overall cost (16.48 %)
2. Delivery timeline (10.99 %)
3. Creativity and innovation (10.99 %)
4. Demonstrated understanding of business tourism brand (10.99 %)
5. Project management (10.44 %)
6. Project implementation (10.44 %)
7. Adequacy of resources (10.44 %)
8. Technical support (9.89 %)
9. Quality of materials (9.34 %)

Award of contract
Date of contract conclusion: 2011-05-23 📅
Name: Elevations Exhbition & Design Ltd
Postal address: The Old School, Main Street
Postal town: Denton
Postal code: NN7 1DQ
Country: United Kingdom 🇬🇧
E-mail: tom.tamlyn@elevations.co.uk 📧
Internet address: www.elevations.co.uk 🌏
Information about tenders
Number of tenders received: 8
Source: OJS 2011/S 225-364643 (2011-11-18)
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