Dublin City public libraries - supply of books, DVDs & audio books

Dublin City Council

Dublin City Public Libraries (DCPL) is the public library service operated by Dublin City Council, the largest local authority in Ireland. DCPL provides a wide and diverse range of library services to the citizens of Dublin City (population in excess of 500 000) through its network of branch libraries (23) throughout the city. It also operates a Central Library in the city centre with a dedicated business information centre, a music library and learning centre; a reference library concentrating on materials of Dublin and Irish interest; a mobile library service; and a library for Dublin City Council staff focussing on topics of professional interest.
Dublin was designated a UNESCO City of Literature in July 2010. DCPL has a major role in the development of this brand and is the administrator of the acclaimed International IMPAC Dublin Literary Award.
Computer system.
DCPL uses Galaxy 2000/OpenGalaxy library management system supplied by Axiell. The acquisitions process is fully automated.
Acquisitions.
All purchasing is managed centrally. The acquisitions section is situated in the Bibliographic Centre, Navan Road, Dublin 7.
All deliveries are currently to one location, the Bibliographic Centre. It is the intention of DCPL to investigate / develop distributed deliveries during the course of this contract.
Selection Policy.
Books:
DCPL’s selection policy is based on in-depth coverage of Dublin and Irish-related material and the acquisition of fiction, non-fiction and general reference material for branch libraries, bearing in mind the educational, recreational and leisure roles of the public library service. DCPL also has a responsibility to build and maintain specialised collections and information services appropriate to the public library service of a capital city. Children’s material is chosen by specialised staff on the basis of its quality, content and suitability in relation to the age group for which it is intended.
DCPL’s aim is to have new material available to library members as soon as possible after publication and to respond rapidly to readers’ requests.
DVDs:
DCPL’s policy is to provide a selection of DVDs for adults based on literature or plays in support of its book collections. A range of non-fiction titles is also required in line with the educational, recreational and leisure interests of the general public. DVDs for children are provided – across all age ranges.
DVDs with IFCO classification 18 are not selected.
Audio books:
DCPL aims to provide a range of audio books, including international and Irish best-selling authors, as soon as possible after publication of print edition. A broad range of language learning sets is also provided. Audio material suitable for children from baby to 12 years of age is provided.
DCPL’s aim, for both DVDs and audio books, is to have new material available to user library members as soon as possible after publication and to respond rapidly to borrower requests.
Lending Policy.
DCPL does not charge for lending of any materials. Membership of the library service is open to all who live and/or work in Dublin City.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=285112.

Deadline

The time limit for receipt of tenders was 2011-09-23. The procurement was published on 2011-08-08.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What?
Procurement history
Date Document
2011-08-08 Contract notice
2012-07-31 Contract award notice
Contract notice (2011-08-08)
Object
Scope of the procurement
Title: library books
Quantity or scope: Estimated total expenditure of 1 000 000 EUR per annum.4 000 000
Total value of the procurement: 4 000 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Library books 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Postal address: Dublin City Public Libraries, Bibliographic Centre, Navan Road
Postal town: Dublin 7
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: librariesfinance@dublincity.ie 📧
Phone: +353 16744800 📞

Reference
Dates
Date dispatched: 2011-08-08 📅
Submission deadline: 2011-09-23 📅
Publication date: 2011-08-10 📅
Identifiers
Notice number: 2011/S 152-252736
OJ-S issue: 152
Additional information
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors produce a valid Tax Clearance Certificate or C2 Certificate from the Revenue Commissioners. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 4. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 5. The framework agreement is primarily for use by Dublin City Public Libraries, a section within Dublin City Council's Culture, Recreation & Amenity Dept., but may be extended for use by other divisions of Dublin City Council as requirements arise. 6. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. 7. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. (ET Ref:285112).
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Object
Scope of the procurement
Short description:
Dublin City Public Libraries (DCPL) is the public library service operated by Dublin City Council, the largest local authority in Ireland. DCPL provides a wide and diverse range of library services to the citizens of Dublin City (population in excess of 500 000) through its network of branch libraries (23) throughout the city. It also operates a Central Library in the city centre with a dedicated business information centre, a music library and learning centre; a reference library concentrating on materials of Dublin and Irish interest; a mobile library service; and a library for Dublin City Council staff focussing on topics of professional interest.
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Dublin was designated a UNESCO City of Literature in July 2010. DCPL has a major role in the development of this brand and is the administrator of the acclaimed International IMPAC Dublin Literary Award.
Computer system.
DCPL uses Galaxy 2000/OpenGalaxy library management system supplied by Axiell. The acquisitions process is fully automated.
Acquisitions.
All purchasing is managed centrally. The acquisitions section is situated in the Bibliographic Centre, Navan Road, Dublin 7.
All deliveries are currently to one location, the Bibliographic Centre. It is the intention of DCPL to investigate / develop distributed deliveries during the course of this contract.
Selection Policy.
Books:
DCPL’s selection policy is based on in-depth coverage of Dublin and Irish-related material and the acquisition of fiction, non-fiction and general reference material for branch libraries, bearing in mind the educational, recreational and leisure roles of the public library service. DCPL also has a responsibility to build and maintain specialised collections and information services appropriate to the public library service of a capital city. Children’s material is chosen by specialised staff on the basis of its quality, content and suitability in relation to the age group for which it is intended.
Show more
DCPL’s aim is to have new material available to library members as soon as possible after publication and to respond rapidly to readers’ requests.
DVDs:
DCPL’s policy is to provide a selection of DVDs for adults based on literature or plays in support of its book collections. A range of non-fiction titles is also required in line with the educational, recreational and leisure interests of the general public. DVDs for children are provided – across all age ranges.
Show more
DVDs with IFCO classification 18 are not selected.
Audio books:
DCPL aims to provide a range of audio books, including international and Irish best-selling authors, as soon as possible after publication of print edition. A broad range of language learning sets is also provided. Audio material suitable for children from baby to 12 years of age is provided.
Show more
DCPL’s aim, for both DVDs and audio books, is to have new material available to user library members as soon as possible after publication and to respond rapidly to borrower requests.
Lending Policy.
DCPL does not charge for lending of any materials. Membership of the library service is open to all who live and/or work in Dublin City.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=285112.
Lot number: 1
Title of the lot: Children's material
Short description:
Children’s fiction and non-fiction books for all ages including picture and board books, young readers, confident readers and young…
… adult.Some reading scheme material is included, e.g. Ginn, Oxford, Super Phonics etc.Mostly multiple copy orders.
… adult.
Some reading scheme material is included, e.g. Ginn, Oxford, Super Phonics etc.
Mostly multiple copy orders.
Quantity or scope: Estimated 180 000 EUR per annum.
Lot number: 2
Title of the lot: Adult non-fiction
Short description:
Adult non-fiction books at a non-specialist level covering all subject areas, both paperback and hardback and general reference…
… material.Selection is made from newly published material, current in-print material and in response to requests from readers.Mostly multiple copy orders.Approximately 900 titles single copies of business/academic focus – approximate value 50 000 EUR.
… material.
Selection is made from newly published material, current in-print material and in response to requests from readers.
Approximately 900 titles single copies of business/academic focus – approximate value 50 000 EUR.
Quantity or scope: Estimated 280 000 EUR per annum.
Lot number: 3
Title of the lot: Adult fiction
Short description:
Selection is made from newly published material, current in-print material and in response to requests from readers.Trade/Eurozone editions of newly published fiction are required if available. Fiction in both hardback and paperback formats is required.Mills & boon titles are included – a standing order will be established.In general all orders are for multiple copies.
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Trade/Eurozone editions of newly published fiction are required if available. Fiction in both hardback and paperback formats is required.
Mills & boon titles are included – a standing order will be established.
In general all orders are for multiple copies.
Quantity or scope: Estimated 175 000 EUR per annum.
Lot number: 4
Title of the lot: Irish published
Short description:
Adult fiction and non-fiction published in the island of Ireland, including the output of small presses and locally published material.
Quantity or scope: Estimated 130 000 EUR per anum.
Lot number: 5
Title of the lot: DVDs
Short description:
Adult DVDs based on literature or plays, also non-fiction…
… titles.Children’s DVDs.Mostly multiple copy orders.Small amount of computer games for PS3.
… titles.
Children’s DVDs.
Small amount of computer games for PS3.
Quantity or scope: Estimated 60 000 EUR per annum.
Lot number: 6
Title of the lot: Audio books
Short description:
Adult and children’s unabridged audio books.Mostly fiction titles, some non-fiction titles of interest to Irish audiences, some language sets.Mostly multiple copy orders.
Adult and children’s unabridged audio books.
Mostly fiction titles, some non-fiction titles of interest to Irish audiences, some language sets.
Quantity or scope: Estimated total expenditure of 1 000 000 EUR per annum.
Place of performance
Main site or place of performance: Cabra Library & Bibliographic Centre, Navan Road, Dublin 7.

Procedure
Number of operators of the framework agreement: 10
Duration of the framework agreement in years: 4
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Awarding authority name: Dublin City Council
Contact
Contact point: Clare Hogan
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA02065 🌏
Name: Dublin City Council
URL for further information: http://www.dublincity.ie 🌏
URL for documents: http://www.dublincity.ie 🌏
URL for participation: http://www.dublincity.ie 🌏

Reference
Dates
Start date: 2012-01-01 📅
End date: 2015-12-31 📅
Additional information
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
Show more
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors produce a valid Tax Clearance Certificate or C2 Certificate from the Revenue Commissioners. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Show more
3. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
4. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
Show more
5. The framework agreement is primarily for use by Dublin City Public Libraries, a section within Dublin City Council's Culture, Recreation & Amenity Dept., but may be extended for use by other divisions of Dublin City Council as requirements arise.
6. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
7. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
(ET Ref:285112).
Source: OJS 2011/S 152-252736 (2011-08-08)
Contract award notice (2012-07-31)
Object
Scope of the procurement
Total value of the procurement: 1 000 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2012-07-31 📅
Publication date: 2012-08-04 📅
Identifiers
Notice number: 2012/S 149-248420
Refers to notice: 2011/S 152-252736
OJ-S issue: 149
Additional information
(ET Ref:473752).

Procedure
Award criteria
Criterion: 1. Ability to meet requirements (4000)
2. Level of discount (2500)
3. Ordering/Reporting facilities (2000)
4. Ultimate Cost (1000)
5. Added value (500)

Award of contract

1️⃣
Date of contract conclusion: 2012-07-23 📅
Name: Ulverscroft Large Print & Audio Books Ltd.
Postal address: 17 Sorrento Court, Dalkey, Co. Dublin
Postal town: Dublin
Country: Ireland 🇮🇪

2️⃣
Name: Audiogo Limited
Postal address: St James House, The Square, Lower Bristol Road
Postal town: Bath
Postal code: BA2 3BH
Country: United Kingdom 🇬🇧

3️⃣
Name: Indi Entertainment Ltd.
Postal address: 2 Carriglea, Naas Road
Postal code: Dublin 12

4️⃣
Name: W F Howes Ltd
Postal address: Unit 4, Rearsby Business Park,Gaddesby Lane, Rearsby
Postal town: Leics
Postal code: LE7 4YH
Internet address: www.wfhowes.co.uk 🌏

5️⃣
Name: International Education Services
Postal address: Weston Ind Est, Salmon Leap
Postal town: Leixlip, Kildare

6️⃣
Name: Oakhill Publishing Ltd
Postal address: Po Box 3855
Postal code: BA1 3WW

7️⃣
Name: The Open Book Company Library Services Ltd
Postal address: Unit 9 Kinsealy Business Park, Kinsealy
Postal town: County Dublin
Internet address: www.openbook.ie 🌏

8️⃣
Name: Rondo
Postal address: Rondo House, H5 Dundonald Enterprise Park,, Carrowreagh Road, Dundonald
Postal town: Belfast
Postal code: BT16 1QT
Internet address: www.rondo.ie 🌏

9️⃣
Name: Irish Library Suppliers
Postal address: 270 Rathmines Rd. Lr., Rathmines

1️⃣0️⃣

1️⃣1️⃣
Name: Book Nest Library Supply
Postal address: Unit 9A, Clevereagh Business Centre
Postal town: Sligo
Internet address: www.booknest.ie 🌏
Information about tenders
Number of tenders received: 13

Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Source: OJS 2012/S 149-248420 (2012-07-31)
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Suppliers:
Audiogo Limited Book Nest Library Supply Indi Entertainment Ltd. International Education Services Irish Library Suppliers Oakhill Publishing Ltd Rondo The Open Book Company Library Services Ltd Ulverscroft Large Print & Audio Books Ltd. W F Howes Ltd
Products/services:
Printed matter and related products Printed books, brochures and leaflets Printed books Library books Office and computing machinery, equipment... Computer equipment and supplies Computer-related equipment Storage media Digital versatile disks (DVDs)