Catering Contract

Dublin City Council

Dublin City Council is seeking expressions of interest from suitably qualified contractors to manage the provision of catering services, including catering for functions and meetings, for staff and visitors of Dublin City Council at its Civic Offices, Wood Quay, Dublin and at its Palace Street offices.
There are approximately 1 600 staff on site at the Wood Quay Civic Offices and approximately 35 at the Palace Street offices.
The Civic Offices catering service includes operation of a high quality coffee bar from 8:00 to 16:00, daily hospitality services which includes tea/coffee to meeting rooms, sandwich platters, lunches and other functions as required, vending and a self service staff restaurant operating the following services five days per week:
— breakfast 9:45–11:15 (hot & cold range, plus morning pastries and snacks),
— lunch 12:15–14:15 (soup, range of hot meals & snacks, grill bar, salad bar, made to order sandwich bar, “grab & go” snacks.
A morning break service is required at Palace Street from 10:00 to 11:15 to include hot & cold beverages, scones, fruit, cakes, pastries, wrapped snacks and sandwiches.
The contract will be for a period of 5 years, subject to annual review and agreement, with an option for Dublin City Council to extend the contract for a further 1 year subject to annual, periodic and other reviews.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=258032.

Deadline

The time limit for receipt of tenders was 2011-08-05. The procurement was published on 2011-07-04.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2011-07-04 Contract notice
2011-12-21 Contract award notice
Contract notice (2011-07-04)
Object
Scope of the procurement
Title: canteen and catering services
Quantity or scope:
Currently there are approximately 1 600 staff on site at the Wood Quay Civic Office and approximately 35 at the Palace Street offices. Staff in both offices work normal office hours from Monday to Friday. Details of specific requirements are contained in the pre-qualification questionnaire.Requirements for function and meeting catering vary, but as a rough guide tea, coffee and scones may average around 900 covers per month, with circa 10-15 sandwich platters and finger buffets and occasional full meals per month. On some occasions the contractor may be required to provide large scale catering services for functions.It should be noted that the on site contractor may not have sole rights to provide function or meeting catering services; and Dublin City Council may use an alternative off site provider for any or all of these services.750 0001 250 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Canteen and catering services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Postal address: Block 3, Floor 1, Civic Offices, Wood Quay
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: facilitiesmanagement@dublincity.ie 📧
Phone: +353 12222160 📞
Fax: +353 12225060 📠

Reference
Dates
Date dispatched: 2011-07-04 📅
Submission deadline: 2011-08-05 📅
Publication date: 2011-07-07 📅
Identifiers
Notice number: 2011/S 128-213066
OJ-S issue: 128
Additional information
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors produce a valid Tax Clearance Certificate or C2 Certificate from the Revenue Commissioners. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. Suppliers must register their interest on the etenders web site in order to be included on the mailing list for clarifications. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. The framework agreement is primarily for use by the Facilities Management Section, but may also be extended for use by other divisions of Dublin City Council as requirements arise. Emailed/faxed/late submissions will not be accepted. Applicants are asked to include a return address on the packaging. (ET Ref:258032).
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Object
Scope of the procurement
Short description:
Dublin City Council is seeking expressions of interest from suitably qualified contractors to manage the provision of catering services, including catering for functions and meetings, for staff and visitors of Dublin City Council at its Civic Offices, Wood Quay, Dublin and at its Palace Street offices.
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There are approximately 1 600 staff on site at the Wood Quay Civic Offices and approximately 35 at the Palace Street offices.
The Civic Offices catering service includes operation of a high quality coffee bar from 8:00 to 16:00, daily hospitality services which includes tea/coffee to meeting rooms, sandwich platters, lunches and other functions as required, vending and a self service staff restaurant operating the following services five days per week:
Show more
— breakfast 9:45–11:15 (hot & cold range, plus morning pastries and snacks),
— lunch 12:15–14:15 (soup, range of hot meals & snacks, grill bar, salad bar, made to order sandwich bar, “grab & go” snacks.
A morning break service is required at Palace Street from 10:00 to 11:15 to include hot & cold beverages, scones, fruit, cakes, pastries, wrapped snacks and sandwiches.
The contract will be for a period of 5 years, subject to annual review and agreement, with an option for Dublin City Council to extend the contract for a further 1 year subject to annual, periodic and other reviews.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=258032.
Variants will be accepted ✅
Quantity or scope:
Currently there are approximately 1 600 staff on site at the Wood Quay Civic Office and approximately 35 at the Palace Street offices. Staff in both offices work normal office hours from Monday to Friday. Details of specific requirements are contained in the pre-qualification questionnaire.
Show more
Requirements for function and meeting catering vary, but as a rough guide tea, coffee and scones may average around 900 covers per month, with circa 10-15 sandwich platters and finger buffets and occasional full meals per month. On some occasions the contractor may be required to provide large scale catering services for functions.
Show more
It should be noted that the on site contractor may not have sole rights to provide function or meeting catering services; and Dublin City Council may use an alternative off site provider for any or all of these services.
Estimated value excluding VAT: 750 000 💰
1 250 000 💰
Description of options:
The initial contract is for 5 years with an option to extend for a further 1 year subject to annual, periodic and other reviews.
Provisional timetable for use of options: 60 months
Number of possible renewals: 1
Place of performance
Main site or place of performance: Civic Offices, Wood Quay, Dublin 8.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Must complete and sign the EU Declaration Form attached with this notice (on www.etenders.gov.ie) confirming if any of the situations listed in Article 45 of the Public Sector Directive 2004/18/EC applies to the tenderer. Tenderers may be excluded from participation based on the responses made in the declaration.
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Economic and financial standing: Please refer to attached documentation on www.etenders.gov.ie.
Minimum level(s) of standards: Please refer to attached documentation on www.etenders.gov.ie.
Technical and professional ability: Please refer to attached tender documentation on www.etenders.gov.ie.
Minimum level(s) of standards: Please refer to attached tender documentation on www.etenders.gov.ie.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must contract as a single entity having joint and several liability.
Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 6
Justification for framework agreement duration over four years: Non-priority service (Category 17) of Annex IIB.
Envisaged number of candidates: 5
Objective criteria for selection: Please refer to attached documentation on www.etenders.gov.ie.
Date of dispatch of invitations: 2011-09-05 📅
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Awarding authority name: Dublin City Council
Contact
Contact point: Corporate Services Department
Facilities Management Section
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA02065 🌏
Name: Dublin City Council
URL for further information: http://www.dublincity.ie 🌏
URL for documents: http://www.dublincity.ie 🌏
URL for participation: http://www.dublincity.ie 🌏

Reference
Dates
Start date: 2012-01-01 📅
End date: 2016-12-31 📅
Additional information
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
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It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors produce a valid Tax Clearance Certificate or C2 Certificate from the Revenue Commissioners. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
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Suppliers must register their interest on the etenders web site in order to be included on the mailing list for clarifications.
Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
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The framework agreement is primarily for use by the Facilities Management Section, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
Emailed/faxed/late submissions will not be accepted. Applicants are asked to include a return address on the packaging.
(ET Ref:258032).

Complementary information
Review body
Name: Tom Hogan
Postal address: Facilities Managment Office, Civic Offices, Wood Quay
Postal town: Dublin 8
Country: Ireland 🇮🇪
E-mail: facilitiesmanagement@dublincity.ie 📧
Phone: +353 12222160 📞
Fax: +353 12225060 📠
Source: OJS 2011/S 128-213066 (2011-07-04)
Contract award notice (2011-12-21)
Object
Scope of the procurement
Total value of the procurement: 5 000 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2011-12-21 📅
Publication date: 2011-12-23 📅
Identifiers
Notice number: 2011/S 247-400689
Refers to notice: 2011/S 128-213066
OJ-S issue: 247
Additional information
(ET Ref:358601).

Object
Scope of the procurement
Estimated value excluding VAT: 5 000 000 💰
6 000 000 💰

Procedure
Award criteria
Criterion: 1. Price (40)
2. Org. profile (15)
3. Experience (15)
4. Quality (10)
5. H&S (5)
6. Corp social repn (5)
7. Env. policy (5)
8. BCP (5)

Award of contract
Date of contract conclusion: 2011-12-14 📅
Name: Aramark / Campbell Catering
Postal address: Northern Cross, Malahide Road
Postal town: Dublin
Postal code: 17
Country: Ireland 🇮🇪
E-mail: thamm-christina@aramark.ie 📧
Internet address: www.aramark.ie 🌏
Information about tenders
Number of tenders received: 1

Complementary information
Review body
Name: High Court Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Source: OJS 2011/S 247-400689 (2011-12-21)
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