Appointment to a multi supplier framework agreement provision and supply of frozen food products

Health Service Executive

The HSE invite tender responses from suitably qualified companies who wish to participate in a competition for appointment to a multi supplier framework agreement for the provision and supply of frozen food products.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=241572.

Deadline

The time limit for receipt of tenders was 2011-06-30. The procurement was published on 2011-05-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Health Service Executive

What?

• Assorted dairy products › Ice cream and similar products
• Miscellaneous food products and dried goods › Deep-frozen products
• Potatoes and potato products › Frozen potatoes
• Prepared and preserved fish › Frozen fish, fish fillets and other fish meat

Where?

• Éire/Ireland

Procurement history

Date	Document
2011-05-27	Contract notice
2012-04-03	Contract award notice

Contract notice (2011-05-27)
Object
Scope of the procurement
Title: deep-frozen products
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Deep-frozen products 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Postal address: Head Office, Oak House, Limetree Avenue, Millennium Park, Co. Kildare
Postal town: Naas
Contact
Internet address: http://www.hse.ie 🌏
Phone: +353 45880400 📞
Fax: +353 1890200893 📠

Reference
Dates
Date dispatched: 2011-05-27 📅
Submission deadline: 2011-06-30 📅
Publication date: 2011-05-31 📅
Identifiers
Notice number: 2011/S 104-170510
Refers to notice: 2011/S 8-011711
OJ-S issue: 104
Additional information
(ET Ref:241572).

Object
Scope of the procurement
Short description:

Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=241572.

Lot number: 1
Title of the lot: Frozen potato products (includes chips / jacket / croquette / seasoned / waffles)
Short description:

Frozen potato products (includes chips / jacket / croquette / seasoned / waffles).

Lot number: 2
Title of the lot: Frozen seafood products (includes fish breaded / battered / plain/ shell fish / fish kievs)
Short description:

Frozen seafood products (includes fish breaded / battered / plain/ shell fish / fish kievs).

Lot number: 3
Title of the lot: Frozen meat products (includes burgers / pies / lasagne / sausage rolls)
Short description: Frozen meat products (includes burgers / pies / lasagne / sausage rolls).
Lot number: 4
Title of the lot: Frozen poultry products (includes duck / chicken fillets, nuggets, goujons, breaded chicken, kievs
Short description:

Frozen poultry products (includes duck / chicken fillets, nuggets, goujons, breaded chicken, kievs.

Lot number: 5
Title of the lot: Frozen vegetables (includes broccoli / mixed vegetables / green bean / peas/ cauliflower / carrotts
Short description:

Frozen vegetables (includes broccoli / mixed vegetables / green bean / peas/ cauliflower / carrotts.

Lot number: 6
Title of the lot: Frozen savoury/snacks (includes savoury / pizzas / spring rolls / tortillas / vol-au-vent / pasty / omelettes
Short description:

Frozen savoury/snacks (includes savoury / pizzas / spring rolls / tortillas / vol-au-vent / pasty / omelettes.

Lot number: 7
Title of the lot: Frozen breads / pastries (includes baguette / bagel / mini rolls / doughnuts / scones plain & fruit
Short description:

Frozen breads / pastries (includes baguette / bagel / mini rolls / doughnuts / scones plain & fruit.

Lot number: 8
Title of the lot: Frozen ice-cream products (includes 568ml bricks, individual sundaes 125 ml, lemon and lime pops
Short description:

Frozen ice-cream products (includes 568ml bricks, individual sundaes 125 ml, lemon and lime pops.

Lot number: 9
Title of the lot: Frozen dessert products (includes profiteroles, cheesecakes, carrot cakes, mini cakes and puddings)
Short description:

Frozen dessert products (includes profiteroles, cheesecakes, carrot cakes, mini cakes and puddings).

Reference number: HSE Ref: 16/11
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;

(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;

(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the state where they are established, when the law of that state prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;

(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant state in which the economic operator is established.

Economic and financial standing:

(1) All candidates will be required to provide a reference from their bank;

(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;

(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

All candidates will be required to provide a current, valid tax clearance certificate.

Technical and professional ability:

(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years;

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards

(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards;

(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;

(6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

(7) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

Contract execution
Deposits and guarantees required: N/a.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: N/a.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a submission is from a consortium, the tender should clearly state which tenderers are proposed to be members of the consortium, which are to be sub-contractors and how each firm would be jointly and severally liable to the HSE for the fulfilment of the terms of the contract.

Procedure
Number of operators of the framework agreement: 10
Duration of the framework agreement in months: 48
Place of opening: To be decided.
Place: To be decided.
Award criteria
Criterion: 1. Quality (30 %)
2. After Sales (10 %)
3. Delivery (30 %)
4. Ultimate cost (inclusive of delivery) (30 %)
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: Health Service Executive
Contact
Address of the buyer profile: http://www.etenders.gov.ie 🌏
Name: Health Service Executive
Postal address: Unit 6, East Coast Business Park, Donore Road, Co. Louth
Postal town: Drogheda
Contact point: Portfolio and Category Management
Phone: +353 419845707 📞
Fax: +353 419845766 📠
URL for further information: http://www.hse.ie 🌏
URL for documents: http://www.etenders.gov.ie 🌏
Name: Health Service Executive - Dublin North East
Postal address: Unit 6, East Coast Business Park, Donore Road
Contact point: Portfolio and Category Management, Hotel & Utilities
Assistant National Director
URL for participation: http://www.hse.ie 🌏

Reference
Dates
Publication date: 2011-01-13 📅
Identifiers
Reference number attributed by the contracting authority: HSE Ref: 16/11
Notice number in the OJ S: 2011/S 8-011711

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 188600 📞
Internet address: www.courts.ie 🌏
Fax: +353 1886125 📠
Source: OJS 2011/S 104-170510 (2011-05-27)

Contract award notice (2012-04-03)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2012-04-03 📅
Publication date: 2012-04-07 📅
Identifiers
Notice number: 2012/S 69-113115
Refers to notice: 2011/S 104-170510
OJ-S issue: 69
Additional information
(ET Ref:407652).

Procedure
Award criteria
Criterion: 1. Quality (30)
2. After sales (10)
3. Delivery (30)
4. Cost (30)

Award of contract

1️⃣
Date of contract conclusion: 2011-09-01 📅
Name: Lynas Foodservice
Postal address: Loughanhill Industrial Estate, Gateside Road
Postal town: Coleraine
Postal code: BT52 2NR
Country: United Kingdom 🇬🇧
Internet address: www.lynasfoodservice.co.uk 🌏

2️⃣
Name: Bwg Foods
Postal address: Greenhills Road, Walkinstown
Postal town: Dublin 12
Country: Ireland 🇮🇪
Internet address: www.bwgfoodservice.ie 🌏

3️⃣
Name: Union Food Distributors Ltd
Postal address: Ballisodare
Postal town: Sligo
Internet address: www.ufd.ie 🌏

4️⃣
Name: Jim Franey Ltd
Postal address: Unit A Montone Business Park, Oak Road, Dublin 12
Postal town: Dublin

5️⃣
Name: Tomco Foods Ltd
Postal address: Cmx
Postal town: Carrickmacross
Internet address: WWW.TOMCO.IE 🌏

6️⃣
Name: Allied Foods
Postal address: 2Nd Ave Cookstown, Dublin 24
Postal town: Tallaght

7️⃣
Name: Cuisine De France
Postal address: Grange Castle Business Park, Clondalkin
Postal town: Dublin 22

8️⃣
Name: Crossgar Foodservice
Postal address: 37A Farranfad Road, Co. Down
Postal town: Seaforde
Postal code: BT30 8NH
Internet address: www.crossgar.ie 🌏

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Postal address: Greenhills Road, Walkinstown, Dublin 12

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Postal address: Greenhills Road, Walkinstown,, Dublin 12

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Postal address: 2Nd Ave Cookstown
Postal town: Tallaght 24

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Name: Brake Bros Foodservice Ireland
Postal address: Roslin, St Margaret’s
E-mail: sarah.kelly@brake.eu 📧

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Postal address: Roslin, St Margarets
E-mail: sarah.kelly@brake.eu 📧
Information about tenders
Number of tenders received: 9
8

Complementary information
Review body
Postal address: High Court Central Office, Four Courts, Inns Quay, D7
Postal town: Dublin
Source: OJS 2012/S 069-113115 (2012-04-03)

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